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March 1st 2018
Readers/members, I received the following answers from community liaison, Anderson on March 1, regarding my letter to the board about two meetings, called by the board. Thankfully, board member Anderson, has included my letter in his answer. First, I thank him for answering my letter respectfully, and for sharing it with the board, as should be. HERE IS HIS RESPONSE. NOTE: COMMENTS FOLLOW IN RED AFTER.
March 1st 2018
Mrs. Claveloux,
I am in receipt of your letter and questions about the two upcoming meetings. I will copy and paste your question and answer them in bold print below each question.
1) Notice to all board members of the Closed Meeting to be held on March 1st. Proper Purpose of request: Our by-laws call for written notice, at least 3 days of the meeting, called by the president, or secretary. I would like to review for myself, whether the meeting was properly called, and the reason for the meeting. While notice of the meeting is posted outside of the building, as residents, we have no indication of who called it, or why it was called. Such information use to be posted on the website. I reviewed information on the WPA website today, and it has not been made available to the membership.
This meeting was called by President Walton on Monday March 26th in an email to all 9 board members. It is a closed meeting and the agenda is personnel issues. There is an email generated by the office, dated on the 26th, that I am sure you can review at the office if you so desire.
2) Notice to board members of the "canal lot owners", meeting scheduled for March 7th. Proper purpose of request: I attended the February WPA meeting, and heard from the board table that all members would be invited to attend this meeting, that was to be scheduled prior to the March WPA meeting. I have contacted another resident who attended the February board meeting, and they recalled hearing the same thing. I want to see by reviewing the notice to board members of this meeting, how it was written, and who might have changed it as the meeting was being called.
This meeting is a water amenities committee meeting that is open to any WPA member that would like to attend. The purpose of this meeting is to bring the canal lot owners up to date on the dredging project, to discuss the challenges the committee has been dealing with and to let the canal lot owners know what will be needed from them to move the project forward.
I look forward to your notice as to when I can come in and review these notices. I appreciate your time, and consideration.
You may come in and review the closed meeting (March 1st) email notice at your convienence during regular office hours. The canal committee meeting is not subject to notice but was posted on the website.
Have a great day!
Adam Anderson
Community Liaison
COMMENTS:
COMMENTS:
There are very few instances when the board can hold a closed meeting. Anderson states that it was for personnel issues. We have one paid staff person, and two contractors who perform bookkeeping. The board has used the term "personnel", at other times, and it wasn't always personnel.
"PERSONNEL AS DIFINED BY THE WEBSTER DICTIONARY:
Definition of personnel
1a : a body of persons usually employed (as in a factory or organization)
b personnel plural : persons"
So when we attend the March board meeting, we'll see what was covered in the closed meeting. In the past the information as to who called the board meeting, reason for the meeting, and date, and time, were published on the WPA website, that was before the board went through the period where they removed the tapes of meetings, minutes, and financials. One would think with the board that claims openness, and a new website effort, that the information would have been posted.
In regard to the canal lot owners meeting, here is how it was posted on the website:
So when we attend the March board meeting, we'll see what was covered in the closed meeting. In the past the information as to who called the board meeting, reason for the meeting, and date, and time, were published on the WPA website, that was before the board went through the period where they removed the tapes of meetings, minutes, and financials. One would think with the board that claims openness, and a new website effort, that the information would have been posted.
In regard to the canal lot owners meeting, here is how it was posted on the website:
NOTICE FROM THE WPA WEBSITE REGARDING THE MEETING ON MARCH 7, 2018:
"NOTICE TO ALL CANAL LOT OWNERS:
MEETING TO DISCUSS DREDGING
MARCH 6TH AT 7 PM - AT THE OFFICE."
The last meeting for canal lot owners was closed. Those non canal lot owner residents who asked if they could attend were told "no". At the time, I wrote the board and asked them to open the meeting to everyone, and was told "no". The posting on the WPA website, does not appear to include everyone. In fact, other residents questioned it. Was it posted that way intentionally? Could be. Did you all get a special invitation attached to your front door like I did as a canal lot owner? Please let me know.
HERE IS THE INVITATION THAT WAS DELIVERED TO CANAL LOT OWNERS?
