HERE IS MY LETTER TO THE BOARD:
HERE IS THE BOARD'S RESPONSE:
July 23rd, 2016
July 23rd, 2016
Mrs. Claveloux,
I apologize for the delay in responding to your letter. I have been very busy.
I am in receipt of your letter asking for the entire membership to be invited to the meeting of the canal lot owners. This meeting is NOT an official WPA function. We are breaking no covenants, bylaws, state laws or ethics. It is for the sole purpose of the owners of canal lots to decide if they, as a group, want to pursue a maintenance dredge and to discuss among ourselves what will be needed from this group to move the project forward. If the interest in the project among canal lot owners is low, then it all becomes a moot point. There is no reason to get the entire WPA involved until we can first discuss the project among the people it will effect the most. I find it odd that you would be in such strong opposition to a meeting like this because while you were a board member I personally recall attending several similar “private” canal lot meetings prior to the 2009 dredging. I would ask that you reserve criticism of the meeting until you have heard the content.
Thank you for your interest and concern,
Community Liaison
Adam Anderson
First Mr. Anderson, you don't have your facts straight. I filled a board seat, after 6 board members resigned, and I was appointed to the board. My first board meeting was December 2008. My final board meeting was the annual meeting in November 2009. I moved here in 2004, and almost immediately began attending canal lot owner meetings, usually in homes of canal lot owners. Unlike your meeting, those meetings were not called by a committee of the board, with the board invited, and held at the regular meeting place of the board. During that time, canal lot owners were expected to pay for the dredging permit. My husband, and I were contributors toward the expense of securing the permit. The WPA board sued, save the wet lands groups sued, etc., all trying to halt the permit. We contributed to the degree we were asked every time, we were asked, and yes we attended meetings.
Your board has a maintenance dredge permit. Your committee, composed of many from the board, and I'm told even the Legal Chair sits on the committee, have reported ABSOLUTELY NOTHING, from the board table. Board, go read your own board minutes for the last year, and note that not once, do you tell the WPA membership the committee is seeking bids, funding plans, etc. Your board during resident comments, six to eight months ago, was asked by a canal lot owner what was being done about the maintenance dredge, and your Legal Chair, said there was no interest by the canal lot owners! The board has been asked since then. It appears it was a lie, because it also appears that the committee was doing a whole lot, but the resident peons were to be kept in the dark, until this board, and this committee deemed we should know.
As to what I did, or the board I served on did in this circumstance, I'm proud to show you. The official minutes that address the lead up to dredging during my tenure on the board, are provided at the end of this article. I was the board secretary, and the community liaison. Go through the minutes. You'll note the CLEAR, VERY DEFINED information EVERY MONTH IN THE CANAL REPORTS. YOU'LL NOTE THAT THE INFORMATION MEETING WAS OPEN TO EVERY RESIDENT! YOU'LL NOTE THAT THAT BOARD INVITED NON CANAL LOT OWNERS TO SIT ON THE COMMITTEES REPEATEDLY!
What may, or may not happen to one Wedgefield lot, let alone 79 lots, is the business of every lot owner in Wedgefield, any time, and all the time! Especially now when almost EVERY lot in Wedgefield is losing it's asset - canal, or golf course. For sure, it is the business of every lot owner when the BOARD, and a COMMITTEE OF THE BOARD, won't operate in the open. Most of the 79 lot owners who are invited, have been kept in the dark, FROM THE BOARD TABLE. In any other case, when a committee of the board calls a meeting to provide information to the board, at the WPA office, it is called an OPEN MEETING, and all residents get to attend. Did our legal chair suggest you use the words NOT OFFICAL? It was announced from the board table, questioned by a non canal lot owner, and you said "NO" they couldn't attend. To keep people in line, not question, as usual this board intimidates! I'm not intimidated, I grew up being told to consider the source. This one, the board, isn't credible.
I'm not attending the meeting, I wouldn't be able to believe a word that is said! I dare to say, that the reason the meeting is so closed is because YOUR BOARD LEGAL CHAIR, has cowed the board, and committee into his thoughts on how the dredging has to be paid for, and the less presented on record the better. There is NO ruling on anything as far as dredging! Your legal chair is not credible! I'll reprint the article on how he got those REFEREE SETTLEMENTS - one was forged, traveling through 5-6 attorneys, one of which was disbarred. Your whole board, and committee forget just who your legal chair is. His support as speaker, writer, organizer of the group, and the very 3 residents who sued my board, caused him to be countersued for his actions.
You may have seen me at meetings, often held with canal people, as I, and others worked to organize The Wedgefield Civic Group (not on the board at the time). You may have seen me at meetings, because YES you were at a lot of them, when I was gathering information to write for The Wedgefield Times (not on board). You may have seen me at meetings when I was speaking with others to raise funds to pay for the countersuit. You may have seen me at meetings in homes, getting papers signed by canal lot owners - waivers for the dredging. You have water behind your house, because I and others did the work! You have no right, no fact, and no credibility to ever say what you did! The committee composed of almost half this board, is as corrupt, and abusive as the board.
HERE ARE THE MINUTES I PROMISED FROM MY TENURE ON THE BOARD. I didn't publish the August minutes on. They are at times, almost 20 pages long. RESIDENTS, go to the old website for the WPA. You can get there by searching Wedgefield Plantation Association. Once there, tap "board reports", and then select 2009, and then the month. If you read what happened word for word, AS IT HAPPENED, you'll understand how critical it was to provide complete information.
First Mr. Anderson, you don't have your facts straight. I filled a board seat, after 6 board members resigned, and I was appointed to the board. My first board meeting was December 2008. My final board meeting was the annual meeting in November 2009. I moved here in 2004, and almost immediately began attending canal lot owner meetings, usually in homes of canal lot owners. Unlike your meeting, those meetings were not called by a committee of the board, with the board invited, and held at the regular meeting place of the board. During that time, canal lot owners were expected to pay for the dredging permit. My husband, and I were contributors toward the expense of securing the permit. The WPA board sued, save the wet lands groups sued, etc., all trying to halt the permit. We contributed to the degree we were asked every time, we were asked, and yes we attended meetings.
Your board has a maintenance dredge permit. Your committee, composed of many from the board, and I'm told even the Legal Chair sits on the committee, have reported ABSOLUTELY NOTHING, from the board table. Board, go read your own board minutes for the last year, and note that not once, do you tell the WPA membership the committee is seeking bids, funding plans, etc. Your board during resident comments, six to eight months ago, was asked by a canal lot owner what was being done about the maintenance dredge, and your Legal Chair, said there was no interest by the canal lot owners! The board has been asked since then. It appears it was a lie, because it also appears that the committee was doing a whole lot, but the resident peons were to be kept in the dark, until this board, and this committee deemed we should know.
As to what I did, or the board I served on did in this circumstance, I'm proud to show you. The official minutes that address the lead up to dredging during my tenure on the board, are provided at the end of this article. I was the board secretary, and the community liaison. Go through the minutes. You'll note the CLEAR, VERY DEFINED information EVERY MONTH IN THE CANAL REPORTS. YOU'LL NOTE THAT THE INFORMATION MEETING WAS OPEN TO EVERY RESIDENT! YOU'LL NOTE THAT THAT BOARD INVITED NON CANAL LOT OWNERS TO SIT ON THE COMMITTEES REPEATEDLY!
What may, or may not happen to one Wedgefield lot, let alone 79 lots, is the business of every lot owner in Wedgefield, any time, and all the time! Especially now when almost EVERY lot in Wedgefield is losing it's asset - canal, or golf course. For sure, it is the business of every lot owner when the BOARD, and a COMMITTEE OF THE BOARD, won't operate in the open. Most of the 79 lot owners who are invited, have been kept in the dark, FROM THE BOARD TABLE. In any other case, when a committee of the board calls a meeting to provide information to the board, at the WPA office, it is called an OPEN MEETING, and all residents get to attend. Did our legal chair suggest you use the words NOT OFFICAL? It was announced from the board table, questioned by a non canal lot owner, and you said "NO" they couldn't attend. To keep people in line, not question, as usual this board intimidates! I'm not intimidated, I grew up being told to consider the source. This one, the board, isn't credible.
I'm not attending the meeting, I wouldn't be able to believe a word that is said! I dare to say, that the reason the meeting is so closed is because YOUR BOARD LEGAL CHAIR, has cowed the board, and committee into his thoughts on how the dredging has to be paid for, and the less presented on record the better. There is NO ruling on anything as far as dredging! Your legal chair is not credible! I'll reprint the article on how he got those REFEREE SETTLEMENTS - one was forged, traveling through 5-6 attorneys, one of which was disbarred. Your whole board, and committee forget just who your legal chair is. His support as speaker, writer, organizer of the group, and the very 3 residents who sued my board, caused him to be countersued for his actions.
You may have seen me at meetings, often held with canal people, as I, and others worked to organize The Wedgefield Civic Group (not on the board at the time). You may have seen me at meetings, because YES you were at a lot of them, when I was gathering information to write for The Wedgefield Times (not on board). You may have seen me at meetings when I was speaking with others to raise funds to pay for the countersuit. You may have seen me at meetings in homes, getting papers signed by canal lot owners - waivers for the dredging. You have water behind your house, because I and others did the work! You have no right, no fact, and no credibility to ever say what you did! The committee composed of almost half this board, is as corrupt, and abusive as the board.
HERE ARE THE MINUTES I PROMISED FROM MY TENURE ON THE BOARD. I didn't publish the August minutes on. They are at times, almost 20 pages long. RESIDENTS, go to the old website for the WPA. You can get there by searching Wedgefield Plantation Association. Once there, tap "board reports", and then select 2009, and then the month. If you read what happened word for word, AS IT HAPPENED, you'll understand how critical it was to provide complete information.
CANAL REPORT DECEMBER 2008
9. Canals-Jude Davis
On November 20, 2008, Judge Anderson of the SC Administrative Law Court found in favor of Wedgefield Plantation Association and denied the SC Environmental Law Project’s appeal of the SC Department of
On November 20, 2008, Judge Anderson of the SC Administrative Law Court found in favor of Wedgefield Plantation Association and denied the SC Environmental Law Project’s appeal of the SC Department of
Health and Environmental Control‘s decision to grant us permits to
dredge our canal system. He ordered DHEC to issue Water Quality and
Coastal Zone Management Consistency permits, as they proposed in
2007, thus permitting maintenance dredging of the Wedgefield canals.
These documents are now in the hands of the US Army Crops of
Engineers, which should issue the actual permits in 2009 after a legally
required Public Notice period.
In the meantime, we expect to reactivate the dredging funding subcommittee. It will begin investigating possible sources of grants, assistance, and other funding strategies. As there are still a few unpaid bills another solicitation letter was send to canal lot owners in early December. Our thanks to those who have contributed money, time, and expertise over many years and helped us reach this important milestone.
We expect to hold an open informational meeting sometime in early 2009 to recap the project to date and map out what the next steps might be. It will be open to all interested Wedgefield residents.
CANAL REPORT FEB. 2009
In the meantime, we expect to reactivate the dredging funding subcommittee. It will begin investigating possible sources of grants, assistance, and other funding strategies. As there are still a few unpaid bills another solicitation letter was send to canal lot owners in early December. Our thanks to those who have contributed money, time, and expertise over many years and helped us reach this important milestone.
We expect to hold an open informational meeting sometime in early 2009 to recap the project to date and map out what the next steps might be. It will be open to all interested Wedgefield residents.
CANAL REPORT FEB. 2009
Canal Report: Karl Gettman/ Mike Davis
On December 8, 2008, Heather Preston, Director of the South Carolina Department of Health and Environmental Control (DHEC), Division of Water Quality, issued the documents that will allow WPA to perform maintenance dredging of the Wedgefield Canal system, once published by the US Army Corps of Engineers. Attached are copies for the WPA files. Specifically included are 1)Certification in accordance with section 401 of the Clean Waters Act as amended, 2)Permit in accordance with the SC Code of Laws, 3)Construction in Navigable Waters Permit, and 4)Certification in Accordance with the Coastal Zone Management Program.
DHEC forwarded copies of these permits to the Corps office in Charleston last month and we are patiently waiting for formal issuance of the actual documents. Our Agent for the application, Bobby Riggs of Newkirk Engineering, is working with the Corps to try to
On December 8, 2008, Heather Preston, Director of the South Carolina Department of Health and Environmental Control (DHEC), Division of Water Quality, issued the documents that will allow WPA to perform maintenance dredging of the Wedgefield Canal system, once published by the US Army Corps of Engineers. Attached are copies for the WPA files. Specifically included are 1)Certification in accordance with section 401 of the Clean Waters Act as amended, 2)Permit in accordance with the SC Code of Laws, 3)Construction in Navigable Waters Permit, and 4)Certification in Accordance with the Coastal Zone Management Program.
DHEC forwarded copies of these permits to the Corps office in Charleston last month and we are patiently waiting for formal issuance of the actual documents. Our Agent for the application, Bobby Riggs of Newkirk Engineering, is working with the Corps to try to
expedite the process. We understand however that a three to six month lag time is typical
for routine permit issuance.
In the interim, the Canal Committee has several action items. The first is getting new firm bids for the project from interested vendors. In theory, the costs should have gone up since we got budgetary quotes in 2006. The current economic climate, lower fuel cost, and lack of business may actually result in lower bids. The second is reactivation of the “funding” sub-committee. This group’s mission is to investigate all possible funding strategies including seeking assistance from federal, state, and local agencies. We are also working with the WPA Webmaster to set up a Canal Committee sub page on the WPA website to post copies of all the important documents and Committee reports. Finally, we still are planning an open information meeting once the permits are received from the Corps of Engineers. It will recap the project to date and explore what the next steps should be and will be open to all interested Wedgefield residents.
On the legal issues, Judge Anderson of the SC Administrative Law Court issued an amended Final Order on January 22, 2009. A copy is attached for the WPA files. He modified his original order issued November 24, 2008 after the Environmental Law Project filed a motion for reconsideration. The fundamental findings were unchanged and he reaffirmed his order to DHEC to issue permits.
There are still some unpaid bills but we gratefully thank those who have contributed money, time, and expertise over many years and helped us reach this important milestone.
CANAL REPORT MARCH 2009
In the interim, the Canal Committee has several action items. The first is getting new firm bids for the project from interested vendors. In theory, the costs should have gone up since we got budgetary quotes in 2006. The current economic climate, lower fuel cost, and lack of business may actually result in lower bids. The second is reactivation of the “funding” sub-committee. This group’s mission is to investigate all possible funding strategies including seeking assistance from federal, state, and local agencies. We are also working with the WPA Webmaster to set up a Canal Committee sub page on the WPA website to post copies of all the important documents and Committee reports. Finally, we still are planning an open information meeting once the permits are received from the Corps of Engineers. It will recap the project to date and explore what the next steps should be and will be open to all interested Wedgefield residents.
On the legal issues, Judge Anderson of the SC Administrative Law Court issued an amended Final Order on January 22, 2009. A copy is attached for the WPA files. He modified his original order issued November 24, 2008 after the Environmental Law Project filed a motion for reconsideration. The fundamental findings were unchanged and he reaffirmed his order to DHEC to issue permits.
There are still some unpaid bills but we gratefully thank those who have contributed money, time, and expertise over many years and helped us reach this important milestone.
CANAL REPORT MARCH 2009
Canal Report: Karl Gettmann/ Mike Davis
On March 9, 2009, the US Army Corps of Engineers issued permit number 2006-03476-41V to Wedgefield Plantation Association allowing periodic maintenance dredging of our canal system over a ten-year life span. I have attached a copy for the WPA office and files. As soon as a PDF version is available, it will also be posted on the WPA website.
Specifically the permit allows for expansion of the existing previously permitted spoils site on WPA-owed property, to a capacity of approximately 151,000 cubic yards by raising the perimeter embankment by 1.5 feet. It also permits with certain conditions an immediate maintenance dredging of approximately 99,000 cubic yards, which will establish a centerline depth of 8 feet below mean low water in the main access canals and 6 feet in the finger canals. Finally, it provides for subsequent maintenance dredging of approximately 30,000 cubic yards before the permit expires on March 31, 2019.
The Canal Committee met on March 15 to discuss several agenda items. First was whether the Canal Committee mission or “charge” needs to be redefined by WPA at this time. At various times since its inception in 2001, the Canal Committee was tasked with either “getting permits”, or “getting funding”, or some variation. We agreed to draft a set of recommended or suggested specific tasks or goals for the next phase of the canal dredging project, and ask the WPA Board to put it on the April meeting agenda as “new business”.
We believe the key tasks, as outlined last month, should be to:
1) Get up-to-date budgetary-only proposals from prospective vendors, to
assess the current cost of the project
On March 9, 2009, the US Army Corps of Engineers issued permit number 2006-03476-41V to Wedgefield Plantation Association allowing periodic maintenance dredging of our canal system over a ten-year life span. I have attached a copy for the WPA office and files. As soon as a PDF version is available, it will also be posted on the WPA website.
Specifically the permit allows for expansion of the existing previously permitted spoils site on WPA-owed property, to a capacity of approximately 151,000 cubic yards by raising the perimeter embankment by 1.5 feet. It also permits with certain conditions an immediate maintenance dredging of approximately 99,000 cubic yards, which will establish a centerline depth of 8 feet below mean low water in the main access canals and 6 feet in the finger canals. Finally, it provides for subsequent maintenance dredging of approximately 30,000 cubic yards before the permit expires on March 31, 2019.
The Canal Committee met on March 15 to discuss several agenda items. First was whether the Canal Committee mission or “charge” needs to be redefined by WPA at this time. At various times since its inception in 2001, the Canal Committee was tasked with either “getting permits”, or “getting funding”, or some variation. We agreed to draft a set of recommended or suggested specific tasks or goals for the next phase of the canal dredging project, and ask the WPA Board to put it on the April meeting agenda as “new business”.
We believe the key tasks, as outlined last month, should be to:
1) Get up-to-date budgetary-only proposals from prospective vendors, to
assess the current cost of the project
2)
3)
4)
4)
Restart the funding subcommittee, and charge them with exploring all
possible scenarios for funding maintenance dredging before the
Committee makes any specific proposals to the WPA Board.
Investigate the feasibility of "differential assessment". Our governing documents in one place imply that equal assessments are required, but they are contradictory and inconsistent. This may require advice from an attorney who is expert in HOA governance issues, and possibly a clarification to the Bylaws presented for consideration and voted on at the next annual meeting.
Hold an "informational meeting" open to all Wedgefield property owners, to present and discuss what options are available and possibly agree on one or more proposed plans of action.
Investigate the feasibility of "differential assessment". Our governing documents in one place imply that equal assessments are required, but they are contradictory and inconsistent. This may require advice from an attorney who is expert in HOA governance issues, and possibly a clarification to the Bylaws presented for consideration and voted on at the next annual meeting.
Hold an "informational meeting" open to all Wedgefield property owners, to present and discuss what options are available and possibly agree on one or more proposed plans of action.
Second was the issue of unpaid bills. Despite generous private contributions
from many canal lot owners, there is a balance owed to McNair Law firm of
Charleston. We agreed to have one last “fund drive”, now that permits are in
hand, to try to raise enough money to close the books on this phase of the
project.
Finally, we want to thank those who have contributed not only their money, but also time, expertise, and moral support over these last eight years. Your encouragement has helped us reach this important milestone, but it is just the first step in a still long and winding road. We recognize that restoring the canals is possibly the most contentious and difficult issue WPA will face over the next few years. We also believe our overriding mission is to find a way to get the job done in a way that is acceptable to the majority of Wedgefield owners, and without further litigation or malice. We are always open to constructive ideas on how to do that and look forward continuing the quest.
APRIL CANAL REPORT 2009
Finally, we want to thank those who have contributed not only their money, but also time, expertise, and moral support over these last eight years. Your encouragement has helped us reach this important milestone, but it is just the first step in a still long and winding road. We recognize that restoring the canals is possibly the most contentious and difficult issue WPA will face over the next few years. We also believe our overriding mission is to find a way to get the job done in a way that is acceptable to the majority of Wedgefield owners, and without further litigation or malice. We are always open to constructive ideas on how to do that and look forward continuing the quest.
APRIL CANAL REPORT 2009
Canal Report: Karl Gettmann requested Mike Davis give the report.
The WPA Canal Committee is holding an open informational meeting on Tuesday, April 28 at 7:00 PM at the WPA office. We will briefly recap the history of the project to date, outline the various steps needed to restore the canals and their associated costs, suggest several scenarios for funding the work, and most importantly solicit feedback from residents as to how to best get the job done without resorting to expensive and time wasting litigation. All interested Wedgefield residents are welcome.
In the last 30 days, the Canal Committee has gotten updated budgetary quotes from prospective contractors qualified to perform the various tasks needed to restore the Wedgefield canals. After on-site meetings with them, it is becoming apparent that there should be four distinct phases to the process:
maintenance dredging.
Now that the needed permits are in hand, the Canal Committee would like to move on to the next phase. To that end, we respectfully ask that the WP A Board tonight take the three following actions:
1. Reaffirm the Canal Committee as a regular standing subcommittee of the Water Amenities Committee. The "charge" of this group is to continue managing the technical aspects of the canal maintenance project, such as vetting of prospective vendors, development of specific action plans for WP A to consider, coordination of funded activities, and development of a 5 to 15 year plan for the long-term maintenance of the canals.
We propose the following members: John McBride, Mike Davis, Larry McMillin, John Walton, and Ed Wozniak. We also seeking at least two additional members, ideally non- canal lot owners, who may be named in the near future
2. Establish a "Canal Funding Committee" as a new sub-committee of the Water Amenities Committee. The "charge" of this group is to investigate all possible scenarios
The WPA Canal Committee is holding an open informational meeting on Tuesday, April 28 at 7:00 PM at the WPA office. We will briefly recap the history of the project to date, outline the various steps needed to restore the canals and their associated costs, suggest several scenarios for funding the work, and most importantly solicit feedback from residents as to how to best get the job done without resorting to expensive and time wasting litigation. All interested Wedgefield residents are welcome.
In the last 30 days, the Canal Committee has gotten updated budgetary quotes from prospective contractors qualified to perform the various tasks needed to restore the Wedgefield canals. After on-site meetings with them, it is becoming apparent that there should be four distinct phases to the process:
-
Topographic resurvey of spoils site, hydrographic resurvey of canals, and
preparation of Bid Specs and detailed engineering drawings
-
Site preparation, including restoring the old spoils basin and providing access
-
Hydraulic dredging itself, with oversight and management by 3rd party
maintenance dredging.
Now that the needed permits are in hand, the Canal Committee would like to move on to the next phase. To that end, we respectfully ask that the WP A Board tonight take the three following actions:
1. Reaffirm the Canal Committee as a regular standing subcommittee of the Water Amenities Committee. The "charge" of this group is to continue managing the technical aspects of the canal maintenance project, such as vetting of prospective vendors, development of specific action plans for WP A to consider, coordination of funded activities, and development of a 5 to 15 year plan for the long-term maintenance of the canals.
We propose the following members: John McBride, Mike Davis, Larry McMillin, John Walton, and Ed Wozniak. We also seeking at least two additional members, ideally non- canal lot owners, who may be named in the near future
2. Establish a "Canal Funding Committee" as a new sub-committee of the Water Amenities Committee. The "charge" of this group is to investigate all possible scenarios
for funding canal dredging, including but not limited to local, state, and federal grants,
differential assessment strategies, voluntary contributions, and the establishment of a
waterfront sub-association, with supplemental assessment rights. When this information is
in hand, the Funding Committee will coordinate with the Canal sub-committee and prepare
one or more action plans for the WP A Board to consider for approval and funding.
We propose Carolyn McBride to be leader of this group, and are actively seeking two or more additional volunteers. Candidates should be Wedgefield residents in good standing, ideally with grant writing or fund raising experience.
Both of these sub-committees, as part of a regular standing WPA committee should have access to WP A office support and be reimbursed for reasonable approved expenses such as postage, office supplies, and incidentals not to exceed an amount to be set by the Board for the balance of fiscal year.
3. Fund the first phase of the canal restoration project, i.e. the topographic resurvey of the spoils site, the hydrographic resurvey of canals, and preparation of bid specifications and detailed engineering drawings immediately. Time is of the essence here; in our discussions with prospective vendors, we determined that our project might be eligible for Recovery Act (stimulus) funds if we can make it "shovel ready" in the next quarter. We have given the Board copies of proposals from prospective vendors that range from about $30,000 to $57,000. We respectfully request that tonight you approve in principle funding in an amount not to exceed a limit you set which would permit signing a contrac1 with one of these contractors within the next 30 days, after review of three or more bid proposals.
While this request is not a budgeted expense for fiscal 2009, we believe it would be a good investment in the project because of the possibility of reducing the overall cost to WP A over time. Based on our analysis of projected 2009 WPA expenses, economies to date would keep the overall WP A budget in line so a special assessment would NOT be needed and reserves would not be reduced.
Finally, we feel it imperative that WPA develop a "15 Year Plan" for the long-term maintenance of the Wedgefield canals, as recommended by the Compliance Committee Report for 2008. If we ultimately perform an initial maintenance dredging in the near future, there will be a need to establish a reserve fund for future canal maintenance. The goal would be to attain enough in reserve in 5-9 years, to fund the 2nd maintenance dredging as allowed by the current Corps of Engineers permit. It also needs to address in general terms how to accomplish future maintenance beyond the 10-year life of the permit. This does not require any formal action by the Board at this point, except to note that it is a long-term need and should be part of the charge to the Water Amenities and Canal Committees.
Larry McMillin made a motion to reaffirm the Canal Committee as a regular standing subcommittee of the Water Amenities Committee. The "charge" of this group is to
We propose Carolyn McBride to be leader of this group, and are actively seeking two or more additional volunteers. Candidates should be Wedgefield residents in good standing, ideally with grant writing or fund raising experience.
Both of these sub-committees, as part of a regular standing WPA committee should have access to WP A office support and be reimbursed for reasonable approved expenses such as postage, office supplies, and incidentals not to exceed an amount to be set by the Board for the balance of fiscal year.
3. Fund the first phase of the canal restoration project, i.e. the topographic resurvey of the spoils site, the hydrographic resurvey of canals, and preparation of bid specifications and detailed engineering drawings immediately. Time is of the essence here; in our discussions with prospective vendors, we determined that our project might be eligible for Recovery Act (stimulus) funds if we can make it "shovel ready" in the next quarter. We have given the Board copies of proposals from prospective vendors that range from about $30,000 to $57,000. We respectfully request that tonight you approve in principle funding in an amount not to exceed a limit you set which would permit signing a contrac1 with one of these contractors within the next 30 days, after review of three or more bid proposals.
While this request is not a budgeted expense for fiscal 2009, we believe it would be a good investment in the project because of the possibility of reducing the overall cost to WP A over time. Based on our analysis of projected 2009 WPA expenses, economies to date would keep the overall WP A budget in line so a special assessment would NOT be needed and reserves would not be reduced.
Finally, we feel it imperative that WPA develop a "15 Year Plan" for the long-term maintenance of the Wedgefield canals, as recommended by the Compliance Committee Report for 2008. If we ultimately perform an initial maintenance dredging in the near future, there will be a need to establish a reserve fund for future canal maintenance. The goal would be to attain enough in reserve in 5-9 years, to fund the 2nd maintenance dredging as allowed by the current Corps of Engineers permit. It also needs to address in general terms how to accomplish future maintenance beyond the 10-year life of the permit. This does not require any formal action by the Board at this point, except to note that it is a long-term need and should be part of the charge to the Water Amenities and Canal Committees.
Larry McMillin made a motion to reaffirm the Canal Committee as a regular standing subcommittee of the Water Amenities Committee. The "charge" of this group is to
continue managing the technical aspects of the canal maintenance project, such as vetting of
prospective vendors, development of specific action plans for WP A to consider,
coordination of funded activities, and development of a 5 to 15 year plan for the long-term
maintenance of the canals.
We propose the following members: John McBride, Mike Davis, Larry McMillin, John Walton, and Ed Wozniak. We also are seeking at least two additional members, ideally non- canal lot owners, who may be named in the near future. This motion was seconded by Madeline Claveloux. Discussion followed. Brenda Martin suggested that we included a diverse committee that includes both canal and non-canal residents, and also includes both retired and working residents. The motion passed unanimously.
Larry McMillin made a motion to establish a "Canal Funding Committee" as a new sub- committee of the Water Amenities Committee. The "charge" of this group is to investigate all possible scenarios for funding canal dredging, including but not limited to local, state, and federal grants, differential assessment strategies, voluntary contributions, and the establishment of a waterfront sub-association, with supplemental assessment rights. When this information is in hand, the Funding Committee will coordinate with the Canal sub- committee and prepare one or more action plans for the WP A Board to consider for approval and funding.
We propose Carolyn McBride to be leader of this group, and are actively seeking two or more additional volunteers. Candidates should be Wedgefield residents in good standing, ideally with grant writing or fund raising experience. This motion was seconded by Johnny Huggins, motion passed unanimously.
Larry McMillin made a motion to fund the first phase of the canal restoration project, i.e. the topographic resurvey of the spoils site, the hydrographic resurvey of canals, and preparation of bid specifications and detailed engineering drawings immediately, between $30,000 and $50,000, not to exceed $50,000.00. This motion was seconded by Johnny Huggins. Discussion followed. Brenda Martin stated that she supported this study so the community is working with facts based on a professional engineering study and can outline the scope of the dredging project accurately. The motion passed unanimously
MAY 2009 CANAL REPORT
We propose the following members: John McBride, Mike Davis, Larry McMillin, John Walton, and Ed Wozniak. We also are seeking at least two additional members, ideally non- canal lot owners, who may be named in the near future. This motion was seconded by Madeline Claveloux. Discussion followed. Brenda Martin suggested that we included a diverse committee that includes both canal and non-canal residents, and also includes both retired and working residents. The motion passed unanimously.
Larry McMillin made a motion to establish a "Canal Funding Committee" as a new sub- committee of the Water Amenities Committee. The "charge" of this group is to investigate all possible scenarios for funding canal dredging, including but not limited to local, state, and federal grants, differential assessment strategies, voluntary contributions, and the establishment of a waterfront sub-association, with supplemental assessment rights. When this information is in hand, the Funding Committee will coordinate with the Canal sub- committee and prepare one or more action plans for the WP A Board to consider for approval and funding.
We propose Carolyn McBride to be leader of this group, and are actively seeking two or more additional volunteers. Candidates should be Wedgefield residents in good standing, ideally with grant writing or fund raising experience. This motion was seconded by Johnny Huggins, motion passed unanimously.
Larry McMillin made a motion to fund the first phase of the canal restoration project, i.e. the topographic resurvey of the spoils site, the hydrographic resurvey of canals, and preparation of bid specifications and detailed engineering drawings immediately, between $30,000 and $50,000, not to exceed $50,000.00. This motion was seconded by Johnny Huggins. Discussion followed. Brenda Martin stated that she supported this study so the community is working with facts based on a professional engineering study and can outline the scope of the dredging project accurately. The motion passed unanimously
MAY 2009 CANAL REPORT
Canal Report: Karl Gettmann requested Mike Davis give the report.
The WPA Canal Committee held a well-attended informational meeting on Tuesday, April 28 at the WPA office. A short slide presentation recapped the project to date, and outlined four proposed phases to restore the canals. It also covered preliminary cost estimates, along with some alternative funding scenarios being investigated, and ended with a lively question and answer session.
We apologize to those who had to observe from outside or could not attend the second presentation. Printed copies of the summary handout are available from Kathy at the WPA office, and copies of both the slide presentation and handout are up on the WPA website under Committee Reports-Water Amenities. As we try to build community consensus on to how to best get this difficult job done, we plan to hold similar meetings on a regular basis, and will use an appropriate larger venue as needed.
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This month the Canal Committee also solicited sealed proposals from prospective Professional Services contractors for the phase one tasks. They were opened on May 8th by Karl Gettmann, with one other WPA Board member and the entire Committee in attendance. On May 11th the contract was awarded to The Earthworks Group of Murrells Inlet, and we held a kick-off meeting with them on May 15th to review contract details and establish a timetable. The spoil site topographic survey should begin this week.
We are still actively seeking additional volunteers. We need at least two additional members for the Canal Committee itself to help with the technical aspects of planning and supervision. The ideal candidates would be non-canal lot owners, so that we can get better input from that perspective, but we will gratefully accept anyone who is willing to pitch in, put in the hours, and help develop a workable action plan. In addition, the Funding Subcommittee is seeking two or more additional volunteers, ideally with grant writing or fund raising experience. Candidates should be Wedgefield property owners in good standing. Please contact Karl Gettmann if you would like to help with this project.
The Canal Committee appreciates the constructive feedback we have received since the information meeting. As always, we are open to your suggestions, comments, or questions.
JUNE 2009 CANAL REPORT
The WPA Canal Committee held a well-attended informational meeting on Tuesday, April 28 at the WPA office. A short slide presentation recapped the project to date, and outlined four proposed phases to restore the canals. It also covered preliminary cost estimates, along with some alternative funding scenarios being investigated, and ended with a lively question and answer session.
We apologize to those who had to observe from outside or could not attend the second presentation. Printed copies of the summary handout are available from Kathy at the WPA office, and copies of both the slide presentation and handout are up on the WPA website under Committee Reports-Water Amenities. As we try to build community consensus on to how to best get this difficult job done, we plan to hold similar meetings on a regular basis, and will use an appropriate larger venue as needed.
.
This month the Canal Committee also solicited sealed proposals from prospective Professional Services contractors for the phase one tasks. They were opened on May 8th by Karl Gettmann, with one other WPA Board member and the entire Committee in attendance. On May 11th the contract was awarded to The Earthworks Group of Murrells Inlet, and we held a kick-off meeting with them on May 15th to review contract details and establish a timetable. The spoil site topographic survey should begin this week.
We are still actively seeking additional volunteers. We need at least two additional members for the Canal Committee itself to help with the technical aspects of planning and supervision. The ideal candidates would be non-canal lot owners, so that we can get better input from that perspective, but we will gratefully accept anyone who is willing to pitch in, put in the hours, and help develop a workable action plan. In addition, the Funding Subcommittee is seeking two or more additional volunteers, ideally with grant writing or fund raising experience. Candidates should be Wedgefield property owners in good standing. Please contact Karl Gettmann if you would like to help with this project.
The Canal Committee appreciates the constructive feedback we have received since the information meeting. As always, we are open to your suggestions, comments, or questions.
JUNE 2009 CANAL REPORT
Canal Report: Karl Gettmann requested Mike Davis give the report.
Following the award of the Phase 1 contract and the kick-off meeting in mid May, our Engineering contractor, the Earthworks Group of Murrells Inlet, has been hard at work surveying the old spoils site adjacent to the Black River. They had to do a lot of bush hogging and clearing through 20 plus years of overgrowth to get clean sight lines across the center and around the perimeter. They set two temporary benchmarks along the north side of the landing road, which must stay in place until the project is completed; please do not disturb them.
All of the spoil site fieldwork is now completed. Their next task is to import all the measurements into the site database and begin designing the revamped basin within the permit guidelines to meet the required capacity for spoils. The preliminary drawings should be available in another week, and once approved by the Canal Committee, the topographic survey will be completed.
Earthworks also obtained the 2002 and 2006 canal system hydrographic survey data in electronic form from the previous Engineering contractor, GEL of Charleston. Those earlier surveys were paid for by voluntary contributions from canal lot owners. Earthworks’ preliminary analysis indicates that the old data, once correlated with the current survey, will be adequate to recompute the required dredge volumes and should make a new full hydrographic re-survey unnecessary. A final determination will be made next week.
Once WPA approves the drawings, Earthworks will generate a bid specification package. They will then solicit proposals from qualified contractors, and at last give us valid hard data of projected costs of spoil site preparation and dredging itself.
We are still actively seeking additional volunteers for both the Canal Committee and the Funding Subcommittee. Please contact our Chairman Karl Gettmann through the WPA office if you would like to get involved, or to submit constructive feedback, suggestions, comments, or questions.
JULY 2009 CANAL REPORT
Following the award of the Phase 1 contract and the kick-off meeting in mid May, our Engineering contractor, the Earthworks Group of Murrells Inlet, has been hard at work surveying the old spoils site adjacent to the Black River. They had to do a lot of bush hogging and clearing through 20 plus years of overgrowth to get clean sight lines across the center and around the perimeter. They set two temporary benchmarks along the north side of the landing road, which must stay in place until the project is completed; please do not disturb them.
All of the spoil site fieldwork is now completed. Their next task is to import all the measurements into the site database and begin designing the revamped basin within the permit guidelines to meet the required capacity for spoils. The preliminary drawings should be available in another week, and once approved by the Canal Committee, the topographic survey will be completed.
Earthworks also obtained the 2002 and 2006 canal system hydrographic survey data in electronic form from the previous Engineering contractor, GEL of Charleston. Those earlier surveys were paid for by voluntary contributions from canal lot owners. Earthworks’ preliminary analysis indicates that the old data, once correlated with the current survey, will be adequate to recompute the required dredge volumes and should make a new full hydrographic re-survey unnecessary. A final determination will be made next week.
Once WPA approves the drawings, Earthworks will generate a bid specification package. They will then solicit proposals from qualified contractors, and at last give us valid hard data of projected costs of spoil site preparation and dredging itself.
We are still actively seeking additional volunteers for both the Canal Committee and the Funding Subcommittee. Please contact our Chairman Karl Gettmann through the WPA office if you would like to get involved, or to submit constructive feedback, suggestions, comments, or questions.
JULY 2009 CANAL REPORT
Canal Report: Karl Gettmann requested Mike Davis give the report.
Since the last report in June, our Engineering contractor, the Earthworks Group of Murrells Inlet, completed the design for the rework of the old spoils site, which the Canal Committee approved after some minor changes. The design meets the capacity requirement of the US Army Corps of Engineers Permit with about a 10% surplus to allow for settling of the perimeter dike over time. It also includes a clever water quality baffle in the design, which should help meet or exceed agency standards for turbidity in the water returned to the environment.
Earthworks validated and successfully imported data from the 2002-2006 GEL hydrographic surveys into their drawing package, which eliminated the need for a new survey. This will substantially reduce the final bill for their contracted phase one services.
Last week Earthworks issued bid specifications packages for both the site work and the dredging work itself to over one dozen prospective contractors. The sealed bid reply date is in early August, and will provide the Canal and Funding Committees specific projected costs of spoil site preparation and dredging itself to work with. Once WPA and the Canal Committee have opened bids, they will make a summary available to interested residents.
The Funding Subcommittee has been hard at work seeking outside funding but recent negative publicity about Wedgefield is proving to be a major obstacle. Once they have the firm cost quotes, additional specific requests for aid will be made. They are also analyzing various funding strategies and should make a preliminary report to WPA with one or more action plans to evaluate and consider before the August Board Meeting.
We still need additional volunteers for both the Canal Committee and the Funding Subcommittee. The most important and difficult task of finding a way to fund restoration of the canals that the majority of our fellow residents can accept is now on the table. Please contact our Chairman Karl Gettmann through the WPA office if you would like to get involved, or to submit constructive feedback, suggestions, comments, or questions.
Since the last report in June, our Engineering contractor, the Earthworks Group of Murrells Inlet, completed the design for the rework of the old spoils site, which the Canal Committee approved after some minor changes. The design meets the capacity requirement of the US Army Corps of Engineers Permit with about a 10% surplus to allow for settling of the perimeter dike over time. It also includes a clever water quality baffle in the design, which should help meet or exceed agency standards for turbidity in the water returned to the environment.
Earthworks validated and successfully imported data from the 2002-2006 GEL hydrographic surveys into their drawing package, which eliminated the need for a new survey. This will substantially reduce the final bill for their contracted phase one services.
Last week Earthworks issued bid specifications packages for both the site work and the dredging work itself to over one dozen prospective contractors. The sealed bid reply date is in early August, and will provide the Canal and Funding Committees specific projected costs of spoil site preparation and dredging itself to work with. Once WPA and the Canal Committee have opened bids, they will make a summary available to interested residents.
The Funding Subcommittee has been hard at work seeking outside funding but recent negative publicity about Wedgefield is proving to be a major obstacle. Once they have the firm cost quotes, additional specific requests for aid will be made. They are also analyzing various funding strategies and should make a preliminary report to WPA with one or more action plans to evaluate and consider before the August Board Meeting.
We still need additional volunteers for both the Canal Committee and the Funding Subcommittee. The most important and difficult task of finding a way to fund restoration of the canals that the majority of our fellow residents can accept is now on the table. Please contact our Chairman Karl Gettmann through the WPA office if you would like to get involved, or to submit constructive feedback, suggestions, comments, or questions.
