President Walton reported that the management company sent notification on February 11, 2013, that they were giving a 30 day termination of contract notice to the WPA. The board will be working with company representative, Edmund La France for return of records, etc. Later, it was stated that it would be difficult to find another company to work with the WPA.
As a resident I will write the board and ask to review the correspondence file in order to read the letter. This announcement shouldn't come as any surprise to us. I believe this board refused to utilize the benefits of working with a management company and indeed, failed to allow them the freedom to function under the terms of the contract they signed. They tied the hands of the contractor. The management company was there at the pleasure of the board. This board is too controlling to effectively benefit from a management company.
This is a mess. Residents are sending assessment payments to the management company. Many of our current records reside with them. There is a bank account associated with the necessary transactions between the WPA and the management company. We have started a new year, and now will have to determine who will deal with the accounting function.
The future of the accounting function makes me nervous. We have watched four treasurers come and go since January 2011. Each has a new and better idea. One took the accounting from a contract CPA and brought it in house. He had to change the wording of the policy manual to hire the unqualified person he wanted to manage our accounting. Now, we've had six months with the management company, under two different treasurers.
Your board is discussing calling an Executive Meeting for personnel reasons! Why? The only personnel we have is the paid staff secretary. We should have contracts for services, provided by incorporated individuals, who are not staff. In 2009 the board received bids for accounting services by CPA's, reviewed services and pricing and went to contract. The costs and related services were discussed at an open board meeting, and a public vote taken. The contract was available for any resident who wanted to see it. Why behind closed doors now? This started when the accounting was brought in house and the standard lowered. I asked to see the contract and was denied the privilege because it was "fake" personnel.
Residents this is our money. Obviously, we have a great deal of transition. It should not impact concrete handling of our money assets. It does, in every respect. Follow the "rest of the story" as we move through the actions, motions, and discussions of the February 19th board meeting. Next, President Walton will be discussed at the closed "fake" personnel executive meeting. The board would like to contract with him to do drainage work. Note to board and our president, could you read the conflict of interest statements and policies we have in place????
