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Friday, December 9, 2016

THE WEDGEFIELD EXAMINER REPOSTS A ARTICLE PUBLISHED ON MAY 25, 2013. WHY? BECAUSE I CAN TELL FROM MY BACK PAGE STATS THAT SOMEONE IS LOOKING AT IT. IS IT IMPORTANT? YES, BECAUSE RUMORS ARE FLYING ABOUT OUR WPA ACCOUNTING

I'm reprinting the article, because someone has been going back to this particular article - over 3 years old, on the blog.  The Wedgefield Examiner is keeping the rumors to herself.  If there is a problem,  the down hill slide from real financial administration began about this time (2013), along with a few other key items.  The treasurers kept changing, and the report formats along with it - making it more difficult for observant members to even track figures.  Everything kept being dumbed down with no continuity outside the circle of the board.  At the same time petty cash amounts changed - increased.  Contracting, seeking three bids, closed bidding etc., went down the tubes.  Many of the board then, are still holding seats today.   To make matters worse, residents - inquiring residents, were denied copies of documents, and the board community liaison notified me in writing that board members couldn't have copies.

HERE'S THE ARTICLE: - THE ACCOUNTANTS JOB DESCRIPTION - WRITTEN BY OUR BOARD, FOR OUR IN HOUSE ACCOUNTING FUNCTION.

I visited the office on the May 22.  One of the items that I wanted to review was the Accountant Job Description.  I did not request a COPY when I wrote.  I try never to put our staff Kathy in the middle of things, so I hand copied it word for word.  I've typed it for you.

ACCOUNTANT JOB DESCRIPTION
The accountant performs a variety of general accounting support tasks in an accounting department including:
*Verifying the accuracy of invoices and other accounting documents or records.
*Up date and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g.), disbursements, expense vouchers, receipts, accounts payable.
*Enters data into computer system using deferred computer programs
*Compile data and prepare a variety of reports with supporting reports (e.g.), P & L income statement, cash disbursements, aging reports, etc.
*Reconciles records with internal transactions and management, or external vendors or customers.
*Recommends actions to resolve discrepancies and investigating questionable data.
Qualifications:
*Competency in Microsoft applications including Word, Excel and Outlook
*Organizational, verbal and written communication skills a must
*Attention to detail and ability to multi-task is an asset
*Requires 2 years experience
*Must sign a "Confidentiality Agreement" regarding financial and personal information relative to the association.

COMMENTS:
First, take away the paid staff person and the new contractor.  The following comments are "in general", under sound business practice, in dealing with the financial resources, collected from approximately 577 individual property owners, to be managed by a board in benefit of the place we live, fairly, and with sound judgment. This is not individual home finance or a little "mom and pop" private enterprise. The comments are not directed at the staff or contractor.  This is a situation created by our treasurer and board, and not about individual staff or service provider.

Where are the real qualifications:  the education requirements, professional designations such as CPA, accounting degree, or as may be the case - bookkeeping.  They can't be found anywhere.  This description could have been written by President Clinton, known for dissecting words like theandanof, etc.  If I needed an accountant and I asked you who your accountant was, I'm sure it would be a CPA.  The board spent some time at the May board meeting going around the merry go round of the word accountant, when asked if the new contractor was our accountant.  I believe we may have been left with two bookkeepers, one reviewing the other's work, managed by our board treasurer - the accounting department????  Does the treasurer have an accounting degree?  I don't believe so.  I don't believe anyone on the board is a CPA.  At least call it what it is, have the guts to publish it for review and comment, as required by our newest by-law.

Often, if an employer has an individual they would like to fill a position, whether the individual is currently employed in the company, or from the outside, they will write the specifications to meet the skills, ability, and education of the person they wish to hire.  Is that the case here?  This move often, is not in the best interests of the organization, but tailored to meet the agenda of the interviewer, the supervisor.

We were advised by the board at the May meeting that the new person is a contractor.  Was this "contractor job" put out to bid?  There were other contractor jobs put out to bid and the bids were opened at the May meeting.  Why not this, unless the description was written to match the skills of the candidate someone on your board had it mind?

All the requirements have been reduced. During the May meeting, our treasurer made a motion for the WPA to pay up to $400 per year to bond our employee and new contractor, at $50,000 each.  A few years ago when McMillin changed the wording - dumbed down the CPA to really - bookkeeping, he also reduced bonding from $200,000 to $100,000, because that was the level of bonding "his favored candidate" could provide.  McMillin stated during the May meeting, that his person had to pay their own bonding.  This is a big downward slide and you are going to pay for reduced credibility and security.  In the end, McMillin stated that the new contractor, "worked cheap".  RUMOR IS the contractor will work for approximately $50 a month.  You get what you pay for and we deserve first class management of our assessment dollars. 

If your treasurer and board were proud of what they were doing they would have handled all of these decisions, discussed openly - not in closed meetings, followed the newest by-law and published this watered down version of a job description, contracted for services properly, and told us EXACTLY what it was going to cost.  The board has taken us backwards, because you allow it.

 P.S. What experience?  Where?  How long?  HOA experience? Was it just the experience that will fit what this treasurer and board want to do?



Wednesday, December 7, 2016

WEDGEFIELD PLANTATION WATCH IS ON FACEBOOK. SHOULDN'T THIS BE A WAKE UP CALL TO THE WPA BOARD?



Last night when I went to Facebook to see what family and friends were posting, Wedgefield Plantation Watch came up, and I joined.  This morning, they already have 111 members.  THANK YOU, to the Wedgefield person, or persons who started this effort! 

I won't begin to say that my opinion here, is that of the individuals who started the Facebook effort.  The WPA board has left the members - association, with so many cracks, caverns, and sink holes in their governance, that we have reached massive earthquake status!  Looks board, like residents - call it what they want, have decided to take matters into their own hands, and get the word out to help each other, when our safety is concerned.  After all, your board has a website with dial up connection (never was that way before), where they claim that it takes too long to download items required by our governing documents, because it suits their closed - "we'll tell you what we think you need to know, if we think you need to know, when if ever - we think you need to know, governance."

This board has let the appearance of our once beautiful community become so rag tag, so disregarded by potential buyers, visitors - including those who may be preparing to rob us, that one of our suspicious male visitors last weekend, finding no one home, stood out in the middle of one of our streets, and urinated on Wedgefield!

The Wedgefield Examiner has had over 150 visits to the blog in less than 48 hours, as we've posted resident emails about the suspicious visitors to Wedgefield.  Residents are looking for answers everywhere but to our board, because they could appear not to care, as board members move through their special projects, hidden agendas, and yes, cover ups.   Beware, those who established the Facebook site, if your board becomes unhappy they organize a group of their followers to attack you publicly at the end of a board meeting, as they did the Wedgefield Examiner about a year and a half ago.  Yes, they had a staged prominent resident stand up and talk about that deplorable blog.  There was fist pumping, and statements from the floor that it must go.  Get a tough skin.  Don't shrink - stand tall, and tell them as I did, "the blog would go away, there would be no need, when they did what they were suppose to do - legally, ethically, in the best interests of Wedgefield - openly, and honestly."  

Good luck to the Facebook group!  Thank you.

Tuesday, December 6, 2016

MORE EMAILS




Residents, I'm printing the emails I received Tuesday morning to keep you updated as to how this situation is being followed.  I appreciate the effort of residents to keep us informed.  You'll have to read emails in the articles following this one to keep yourself updated.
Date:   Tuesday, December 6, 2016 7:37 AM

From:  NAME REMOVED

To:      NAME REMOVED

Subject:  

FW: Theives

Neighbors and friends, just an update,, I won’t send anymore..


From: NAME REMOVED
Sent: Monday, December 05, 2016 6:00 PM
To: NAME REMOVED
Subject: Re: Theives

, a gentlemen knocked on our door around 4pm. By the time I got to the door, he was down the front steps and heading out. I told him we weren't interested and he left. I told REMOVED to call the Sheriff and he did. The dispatcher told REMOVED that they have received several calls and a deputy did go out to talk these individuals. They deputy called REMOVED back and said he had interviewed the two gentlemen and they are part of a legitimate cleaning business, had all the permits, etc. The deputy questioned them at length and has the opinion that they are just trying to sell products.  The deputy also said that they had permits to solicit from the city and that the county does not require permits.  He also warned them that there are places within the county where they may experience very hostile reaction to their presence!!  All that being said -- caution is still recommended. About 5 minutes after the deputy phone call, the doorbell rang and it was another gentlemen, but this one had a picture id around his neck. I told him his partner was here about 30 minutes ago. He asked which way did he go because he needed to find him and leave. He knew there were several phone calls made to the sheriff's office...I reminded him that solicitation is not allowed here, says so on the sign as you come in. He wished us a Merry Christmas and left...caution is still recommended!  

-----Original Message-----
From: REMOVED
To: REMOVED
Sent: Mon, Dec 5, 2016 4:38 pm
Subject: FW: Theives
Watch out, don’t open doors, call 911. We  should inform every one we can what is happening and keep an eye out !!


From: REMOVED
Sent: Monday, December 05, 2016 3:41 PM
To: REMOVED
Subject: Re: Theives
Importance: High

Just had someone knock on our door at 3:30 pm today (Monday). REMOVED said they had no car, so she called REMOVED and REMOVED and ran over to their house. REMOVED went around and confronted him & called law. Not sure what has happened after that.



Monday, December 5, 2016

ANOTHER EMAIL FROM A RESIDENT CONCERNED ABOUT POSSIBLE FOUL PLAY IN WEDGEFIELD. LATER, THE RESIDENT RESPONDS TO MY COMMENTS, AND SHARES THEIR EMAIL TO THE BOARD - ADDED LATE ON 12/5

The following again, came to my private email address.  It is another resident concerned about door to door suspicious activity in Wedgefield.  Again, I have removed the resident's name.  It is offered to keep us all informed, and open our eyes to what is happening in Wedgefield. The Wedgefield Examiners response to this email is provided in RED, at the end of this posting. Here it is:


Date:
Monday, December 5, 2016 5:41 PM
From:
NAME REMOVED
To:
mclaveloux@sc.rr.com <mclaveloux@sc.rr.com>
Subject:
More information re: black man.
Madelyn,
I'm so glad someone else reported the Saturday incident..... I was actually planning on contacting you to see if there was someone I could speak to about this incident in addition to suspicious activity at my end of Francis Parker Road.... here's the scoop.

Often there are vehicles that go down Francis Parker Road that I know for a fact are not neighbors.  The cars are often old vehicles which make them noticeable and I always make sure I look the driver in the eye and wave to them.... I know they are not from Wedgefield.  There is some kind of activity going on where Francis Parker rounds to the extension... at the end of Joanna Gilliard.  I notice when I walk... there are tracks on the grass from vehicles stopping or turning around, sometimes there's dumping going on such as bike parts, possibly stolen bikes, fast food garbage and beer cans.   These cars that go down Francis Parker often come back in a few very short minutes leading me to believe they are meeting someone somewhere or stopping by a house along the road for some type of activity???  It was even occurring just a few short hours back in October when the hurricane was at our doorstep and people were being told to get out of town or hunker down.  I couldn't help but wonder if they were canvassing to see who evacuated.     Is there a community liaison that works with the police department that I can report this to.

Anyhow, regarding the young salesman making the rounds on Saturday; around 1:30 p.m. or so I was walking my dog when that black van drove by with a black man driving and a black passenger at least in the front seat.  I got in my car and drove down Francis Parker because I just had to try and figure out what the heck goes on down there.  The van was leaving as I was going down.  I witnessed a young black man with short dreadlocks, very thin, and wearing a Santa Hat with some type of graphic on the white rim and a sweatshirt.   He was just standing on the corner of Wedgefield and Joanna Gilliard.  There was a bottle of brown solution on the ground and an overstuffed backpack by his side.   I was driving slowly and looking at him when he gave me a huge smile and waved.    I drove around the culdesac at the end of Francis Parker Extension and by the time I got back to the corner, he was walking down Joanna Gilliard.  About 10 minutes later I drove by again and met up with him on Wedgefield Road and after I turned around at the culdesac and drove back he was at a neighbors door, last door on the street on the opposite side of my house.   At that point I thought he was visiting that neighbor as there are often kids at that house.  

Minutes later I saw him at my neighbors house with the rag, a sharpie pen that he was using on the rag, a spray bottle and some sort of solution in a bottle, etc..... I figured he didn't get any answers to his knocks along the way because he made it down my end of the street pretty quick.   My neighbor sent him over to our house and even provided him with my husbands name.      When I opened the door he was shocked to see me and said, "oh you."  He asked for my husband by name and I asked him who he was and how he knew my husband, (as stated above, name was given by my neighbor).   He quickly started rambling on about this solution that not only I could use on my dog to kill fleas, but I could clean my rugs with it too.   (Sure my dog would love that).   I asked him who he was and what company he was with.  He didn't give me his name but said he came all the way from Vegas as part of a youth group to sell this cleaning solution "to me" and to make money for his group.   I remember noting that he was young, but I thought he was older than youth group age.  He was very anxious and he pointed to his name badge which I couldn't read because it was too small for anyone to see even at a short distance.  I asked him again to provide me with his name, etc and he pulled out a folded brochure about his youth group... the brochure was worn as if he had been using it for quite some time.  I found it odd he didn't give me one and had enough of his nonsense.  I firmly told him I wasn't interested and sent him on his way.  He left cracking the rag  and appeared annoyed.     He was heading down Francis Parker toward Wedgefield. 

Later that day when my husband and I were going out around 4:30 p.m... we saw him on Wedgefield Road.  Again he put on that phony big smile and waved to us.   I wondered if I should've called he police and I'm sorry I didn't.   But I will next time.

THE WEDGEFIELD EXAMINER'S RESPONSE:

 I can't thank you enough for your letter!  I, with the letter I published on the blog earlier today, have become even more alarmed about conditions here, and leaving my home to even go out to shop.  We are taking extra measures here than we ever thought we'd have to.  It is alarming.  Remember, our board has so diminished their website, that supposedly they can't even notice members of meetings, elections, etc.  We literally are in a position where this current board has had a board member - McMillin, inform us from the board table that the "quality of resident has been reduced here, because people can't sell their homes, and are renting them."  This association has become such a disaster by poor governance, property values on rapid decline, that we have no where to fall except prey to this kind of behavior.  Where in your life have you had potential criminals peeing on the street outside peoples homes, and feeling the community has gone so far down that it won't be noticed?  Please continue to send what you think is relevant, because this is the only place you can get word out to the membership, and by all means call the authorities, as you notice behavior like this.  Our safety, and home values don't appear to be on this board's agenda. 

LATER ON 12/5 THE RESIDENT ANSWERS ME, AND COPIES ME WITH THEIR EMAIL TO THE WPA BOARD.


Date:
Monday, December 5, 2016 8:32 PM



Madelyn... see the message I sent the HOA below.    I moved from (REMOVED INFO) and picked Wedgefield as my new home in my retirement years.   I'll be dipped if this community turns into a hole for undesirable people to come and prey upon us.   In addition to the incidents I told you about I've approached outsiders parked on the golf course lawns claiming to be here to fish as they got word the course was closed.... but in actuality, they were just loitering or possibly looking for a crime opportunity.   This is private property  I thought.  

So I forwarded my message to you along with a message to the HOA about my concerns.... feel free to read the message below at your convenience.   I'm going to stop in the HOA tomorrow to follow up on my email.  I know I called them about 2 weeks ago complaining about a kid driving an ATV on the golf course.   I had to listen to that nonsense all day long..... and he was driving on the grass that so many men, including my husband had worked so hard to maintain.   I never heard back from the HOA, but the kid is now driving on the road.  

REMOVED NAME



From: REMOVED NAME
Sent: Monday, December 5, 2016 8:22 PM
To: WEDGEASSOC.com@frontier.com
Subject: Incidents in Wedgefield...... please read......thank you.

Hello HOA Board Members.

I sent the following email to Madelyn Mclaveloux in response to a posting on her blog regarding an incident that occurred in Wedgefield this past Saturday, December 3.....  My intention was to make the people of Wedgefield aware of suspicious activity in our community and hopefully to be vigilant about safety and share experiences.  Please read my email below carefully and let me know if there is a police community liaison I can contact regarding my concerns.  

I've been silent about these incidents for weeks/months... and I can't keep quiet any longer.  My concerns need to be brought to someone's attention for the safety of our community as well as our future because let's face it..... if Wedgefield is no longer a safe environment for people to live in, the community suffers and declines. 

I am wondering why there is no police presence in this community?  I've been living her since September 2015 and have never seen a patrol car go by.    Is there anyway we can get patrolling?   Security at the gate?  Neighborhood watch groups?  Cameras?  Someone in law enforcement to meet with residents about safety concerns and incidents?   Safety standards need to be raised, improved, and well known to those who come into our community to prey upon the residents as well as those who live in the community and take advantage of the good nature of the majority and laid back environment.  

Please respond at your earliest convenience.  

Thank you for your time.....



A WEDGEFIELD RESIDENT ADVISES US TO BE AWARE!

A Wedgefield resident sent this through my private email.  I thought it was important enough to share, and have removed the resident name for their privacy.  The email alert follows:







From: NAME REMOVED
Sent: Monday, December 05, 2016 6:43 AM
To: NAME REMOVED
Subject: Thieves

Neighbors/Friends: Just trying to give you all a heads up.

We were  away late Saturday afternoon till 11pm. A neighbor, called me yesterday, said around 5 Sat. a black guy came to the door said he was selling house cleaners to all the neighbors, neighbor said no, closed the door, the guy went out and peed in the middle of the street. Neighbor called the sheriff’s office, they tracked him down, told him to leave Wedgefield. Sheriff came back later, found 2 more black guys in a black van parked in front of the office area, they escorted them out to 701. There’s a scam going on, where one guy knocks on the door, no one home , he drops a rag or something in the street, the other 2 guys
Come and rob the house. The neighbor across the street said, he lived in Belle Island and they did the same thing last year. This is a scam, be careful.!!
I met with Janine Cline yesterday, said she heard the same thing from others, going to put an article in the next Wragg. When I went to the sheriff’s office with  another problem, he said the WPA needs cameras in front and back of the gate house and the circle. I have said the same for the last 20 years.
Check your security cameras for Sat. afternoon and night.?



Friday, December 2, 2016

A RESIDENT SHARES CORRESPONDENCE TO THE BOARD, AND THE BOARD RESPONSES. WE ARE INFORMED - SAME OLD BOARD STRUCTURE, SAME OLD PULLING TEETH TO GET INFORMATION. THE WEDGEFIELD EXAMINER'S WORDS - NOT THOSE OF RESIDENT.

From: RESIDENT NAME REMOVED 
Sent: Wednesday, November 30, 2016 10:10 AM
To: 'wedgeassoc.com@frontier.com'
Cc: OTHER RESIDENT NAMES REMOVED
Subject: Board Meeting

Good morning.

Could you please pass along the subject matter of the closed meeting you all  had last night?  And what conclusions/action plans were discussed?  Also, I have heard that the golf course has actually been sold.  A check on the county website doesn’t show anything, but they may not have updated that record as of yet.  Could you please let me know whatever information you all have?

Since you all have had such trouble with your website and are unable to keep the residents apprised of what’s going on, maybe a large email chain will work in the interim.  I understand from the meeting we had a few weeks ago that the website will soon be addressed, but in the meantime, I suppose this method will work just fine.

Thank you,

From: Adam Anderson [mailto:andersonbodyshop@gmail.com]
Sent: Friday, December 02, 2016 1:42 PM
To:  RESIDENT NAME REMOVED
Subject: Re: Fw: Board Meeting

RESIDENT NAME REMOVED,

I just spoke to Bob Garrison, from our legal committee, and he has requested from the investment firm that owns the course,any information about the potential sale. As of today he has not heard back from them. If we hear something concrete we will pass that information along.

Adam Anderson

On Fri, Dec 2, 2016 at 11:04 AM, RESIDENT NAME REMOVED> wrote:
I understand.  Thanks, Adam.

From: Adam Anderson [mailto:andersonbodyshop@gmail.com]
Sent: Friday, December 02, 2016 11:02 AM
To: RESIDENT NAME REMOVED
Cc: wedgeassoc.com@frontier.com; Jacky & Judy Walton; Bob Garrison; Janine Jill Cline; Peggy Phillips; Larry McMillin; Keith Johnson; Inge Ebert

Subject: Re: Fw: Board Meeting

I agree completely about the website. We could do a better job and we will. As far as the golf course, we do not know anything past rumors and I would be uncomfortable just repeating things I have heard. 

Adam Anderson


On Fri, Dec 2, 2016 at 10:30 AM, RESIDENT NAME REMOVED wrote:
Thank you, Adam.

Any information is appreciated, concrete or not. I am told that a contract was signed with prospective purchasers and the hope is to close by January 1.  While I can appreciate you all not wanting to pass along information that hasn’t been confirmed, this issue is important to some of the residents and even if it comes out in bits, it would be helpful to know that our Board members are keeping on top of any and all developments. 

With regard to the website, I believe this needs to become somewhat of a priority.  I suspect it would be easier for all of you to simply post information once as it becomes available, negating the need to respond to individual emails.  It just seems like poor form not to have something as basic as a working website.  What does the timetable look like for getting the site up and running?

Thank you,
RESIDENT NAME REMOVED


From: Adam Anderson [mailto:andersonbodyshop@gmail.com]
Sent: Friday, December 02, 2016 10:24 AM
To: wedgeassoc.com@frontier.comRESIDENT NAME REMOVED
Cc: Jacky & Judy Walton; Bob Garrison; Janine Jill Cline; Peggy Phillips; Larry McMillin; Keith Johnson; Inge Ebert
Subject: Re: Fw: Board Meeting

RESIDENT NAME REMOVED,
The meeting on the 29th was just a standard re-organizational meeting that takes place every following every election. All of the officers and committee appointments stayed the same as last year.
We do not have any concrete information about the golf course,  Hopefully the website will be operational soon and we can update the information on it.


Adam Anderson
Community Liaison 

On Fri, Dec 2, 2016 at 10:12 AM, wedgeassoc.com@frontier.com <wedgeassoc.com@frontier.com> wrote:
FYI

Lee Cote
Secretary to the Board
Wedgefield Plantation Association, Inc.
1956 Wedgefield Road
Georgetown, SC 29440
843.546.2718
843.546.4027 fax

On Friday, December 2, 2016 8:51 AM, RESIDENT NAME REMOVED wrote:

Good morning.

Just following up on this since I have not received any response.



Thank you.

Tuesday, November 29, 2016

RESIDENT SHARES EMAIL TO THE WPA BOARD, AND THE RESPONSE FROM THE BOARD WITH THE WEDGEFIELD EXAMINER

The Wedgefield Examiner has received a copy of a resident email to the Board, and the response from the board.  As always, I have removed the name of the resident.  If you would like to share something with Wedgefield Examiner readers, you can send it to wedgefieldexaminerthe@yahoo.com.


To
CC
Today at 9:59 AM
Are there minutes available from the annual meeting?  What are the election results?  No activity   on the WPA website since last May.  Many thanks to the residents who took matters into their own hands and started cleaning the golf course.  Any word from Mitch Tompkins on his proposal to purchase the golf course?  Many questions, no answers,  only more closed meetings.
THE BOARD'S RESPONSE

To
Today at 10:19 AM

(RESIDENT'S NAME)
, the Annual Minutes have not yet been approved, but the election results are as follows:


Election Results
Jacky Walton 184 votes
Bob Garrison 181 votes
Peggy Phillips 175 votes
Keith Johnson 160 votes
Virginia Scheckells 101 votes
Jim Cavanaugh 1 vote
Madeline Y. Claveloux 97 votes
RV Wheeler 44 votes
Carolyn McBride 45 votes
J. McBride 1 vote
Brian Johnson 1 vote


Lee Cote
Secretary to the Board
Wedgefield Plantation Association, Inc.
1956 Wedgefield Road
Georgetown, SC 29440
843.546.2718
843.546.4027 fax