Total Pageviews

Wednesday, August 19, 2015

THE WPA AUGUST 18 BOARD MEETING: HIGHLIGHTS

NOTE:  I will relate what occurred to the best of my ability.  As always, I highly suggest that you go to the tape of the meeting at the WPA website, or The Wedgefield Times, to verify information for yourself.  COMMENTS, are provided at the end of the article, and noted as such.

The meeting was called to order with 7 board members at the table.  Present:  McMillin, Anderson, Cline, DeMarchi, John Walton, Garrison, and President Walton.  Absent:  Ebert, and Johnson.  9 members attended the meeting.

HIGHLIGHTS:

*The minutes of the July meeting were unanimously approved, despite the fact that the copy provided in each board member packet was incorrect.  When a board member asked if each board member had received the correct copy via email, prior to the meeting, Garrison laughed and said that some board members claim that they don't have email.  

*President's Report:
President Walton, announced that there were three people who had turned their resumes in to run for board.  They are the same three people on the board, whose terms are ending - DeMarchi, Anderson, and John Walton.

*Vice President's Report:
Garrison reported that while the nominating process is complete, that he had concern that with an uncontested election, residents might not vote.  It is important that we all turn in our proxies, or vote the day of the election, because there are important items on the ballot, and if enough people don't vote, and there isn't a quorum, we'd have to have a do over.

*Secretary's Report:
Cline reported that all the printing for the annual meeting packets would be done in house.  A motion was made and passed, to purchase the necessary supplies, not to exceed $1,700.

Cline announced that Peggy Phillips would serve as the election inspector, and named the following as the election committee:  D. Aguilera, C. McBride, J. & M. Sasso, V. Segelken, M.Cavanaugh, S. Hastings.  She would like two more people.

*Treasurer's Report:
DeMarchi announced that the 2016 proposed budget had been presented to the board, and would be voted on in September.  The budget was based on 2016 assessments at $525.00.  Discussion by Garrison, brought concern about the assessment, and it was agreed that DeMarchi would redo the proposed budget based on the assessment staying at $500.00.  

Articles will follow regarding the confusing, and proposed changes to the percent of allocation to each of the categories of the reserves.  Safe to say, regarding the 2015 budget, funds from Marina, Landscaping, and Drainage, will be reallocated to a total of $101,000, to Roads.  This may allow the board to contract with the recently approved road contractor, and complete more of the areas on the road repair list.  Last month, the board approved over $150,000 for a road contract that would repair 13 areas, on a list of over 25.  

As the board was discussing the reallocation of percentage of reserve categories, a resident in the audience yelled, "take it from canals".

*Legal Report:  
Garrison reported that the board had received 3 proposed  changes to our governing documents, for the annual meeting ballot.  They would be forwarded to the attorney for review.  This wasn't to determine whether they were good ideas, or not, but whether they were legal.  Briefly, they are:

1) By-Law change to require the board to contract with a CPA to perform bookkeeping/accounting functions (my words).  Garrison  stated that this was about the third time this was presented for a vote.  (Comment:  Thanks persistent resident!)

2)  By-Law addition, that would require the board to take canal dredging to a full membership vote, if it were proposed.

3)  Covenant proposal, that would allow changes to the covenants, with a vote of 60% of the eligible voters, rather than the 100%, currently required.

It should be noted that the board held a closed meeting, to discuss "legal issues", and Garrison did not report that the meeting was held, who attended, or what it was about.

*Drainage Report:
DeMarchi opened a bid for proposed work on Francis Parker, and Joanna Gillard Lane, for $600, and made a motion to award a contract to the bidder.  The motion passed unanimously.

Grounds' Report:
The most important part of this report, given by McMillin, is that a bid to fix the exterior of the gatehouse, not to exceed $4,400 was opened, a motion made, and approved to go to contract.  The work would include items such as putting in the windows that have been in storage for over two years, extension of roof line, gutters and down spouts, filling in of openings in brick grout, new doors and frames, etc.  (Comment:  This is like the good, the bad, and the ugly.  The good - finally it looks like credible work will be done.  The bad - it has taken two years, conflict of interest, and a some what prior, appearance of corruptness, and poor board management to get to this point.  The ugly - even when you think you've gotten past the poor management issues, McMillin would like to give the contractor money in advance, if you had looked at a road contract he authored a few years ago, you'd have had fear in your head for what he proposed.  Cline, President Walton, and Garrison, spoke against it.  Thank you!)

*The Bookkeeping Proposal:
DeMarchi presented two bids.  One was for $600 a month, and the other from the CPA who had performed our audit for the last two years, in the amount of $150.00 a month.  A motion was made, and passed to go to contract with the $150.00/month.  We'll do an article later on.

*A Resident's Comments, Brings DeMarchi Back To Speed Bumps!
During resident comments, the resident who has spoken about speed bumps three months consecutively, stated that he wasn't asking for speed bumps, but continued to have concerns for the dangers of turning left from the stop sign, at the corner of Wraggs Ferry, and Wedgefield.  DeMarchi stated that he had consulted several entities, all of which indicated that speed bumps were the answer, and he felt that it should take a vote of the FULL board.  (Comment:  DeMarchi can not let speed bumps GO.  The board voted with 8 members at the table.  The vote was 4-4, and the motion was not approved.  If he can't accept that, then the question to him is, "What are you proposing to do about ALL the votes that have been taken with less than nine members at the table, with a quorum, or is this nonsense just because it didn't go your way?

THE END, EXCEPT FOR THIS.  MORE ARTICLES WILL FOLLOW, BUT IT IS TIME TO GET THE HIGHLIGHTS UP!



Monday, August 17, 2015

AUGUST 18: THE WPA BOARD MEETING

HERE'S THE AGENDA.  WILL YOU ATTEND?



WPA MONTHLY MEETING AGENDA August 18, 2015
Call to Order – President
Attendance - President
Quorum- Secretary
Approve – All Board Members- Approve July 2015 minutes

Officer Reports
President – Jacky Walton 

Vice President – Bob Garrison 
Secretary –Janine Cline 
Treasurer – Al DeMarchi
Committee Reports
ARC – Keith Johnson
Legal – Bob Garrison
Finance – Al DeMarchi 

Communications- Janine Cline 
Community Liaison- Adam Anderson 
Welcome Committee- Inge Ebert Drainage – Al DeMarchi
Water Amenities- John Walton 
Roads- Adam Anderson 
Condo Liaison- Inge Ebert 
Grounds – Larry McMillin 
Compliance- Bob Garrison
Old Business
  •   2nd reading Policy, Section XIV- Welcome Committee
    Section XIV- To Add: 1.05- The committee may mail sympathy or condolence cards to the families of WPA members who pass away upon receipt of notice of the member's passing."


  •   Bookkeeper proposals
  •   Gatehouse Proposal

    New Business
    Security Camera at Entrance
    Notification of the next Monthly Meeting- September 15, 2015
    Comment Section- Resident Comments Adjourn – Jacky Walton 

Wednesday, August 5, 2015

OUR WPA PRESIDENT HAS CALLED FOR A CLOSED BOARD MEETING TO DISCUSS LEGAL ISSUES. WHY? WHERE'S THE MEETING THAT GARRISON REQUESTED TO FILL THE VACANT ACCOUNTING POSITION?

FROM THE WPA WEBSITE:
"President Walton has called a closed Board Meeting on Monday August 10th at 7:00 pm at the WPA office. The reason is Legal Issues."

WHY A CLOSED MEETING?  HERE IS WHAT A PREVIOUS BOARD ATTORNEY OF RECORD SAID ABOUT THESE MEETINGS:
April 11, 2011:  "I reiterate my advice to the Board to refrain from conducting business in executive session.  There are very few purposes of conducting meetings which are not OPEN TO THE MEMBERSHIP.  Members may be prevented from participating in the meeting, BUT THEY SHOULD BE GIVEN THE OPPORTUNITY TO ATTEND."

MAY 14, 2011:  "My advice WAS, and ALWAYS WILL BE, that executive sessions only need to be held in the most narrow of circumstances."

To the best of my knowledge, this is the last written legal opinion from a board attorney of record, regarding closed meetings.  What legal issues are there, that could not be discussed in front of the membership?  Currently, three board members sit on the board today, that sat on the board when these opinions were rendered.  They are President Walton, Legal/Compliance Chair, Garrison, and Grounds Chair, McMillin.  During their years of tenure on the board, they have seen this board discuss the canal lawsuits, threats of prison time to two female board members, denial of resident rights by the board to call for a recall of 5 board members utilizing state law (right verified by the board attorney of record), and residents publicly called idiots, morons, dumb as another resident, unauthorized video taping of residents, etc., and a board member slugging a member, exiting a board meeting.  What could be so delicate that we cannot hear, or see our board at work?  Nothing!

Perhaps, it is the canal owner who refused to pay the canal assessment lawsuit.  Can't be.  Your board voted to settle it.  Shouldn't we all know what they are up to now, or is it another done deal, settlement, on the tail end of this type of legal issue?

I've been waiting for notice of another board meeting, hopefully "OPEN", for the board to discuss a replacement for the accounting function contractor, who has been gone for "months and months", and our treasurer failed to inform us from the board table.  During the July meeting, Garrison asked our treasurer to take steps, get moving with correcting the vacancy, and call the board together to discuss it, around the first of August.






Thursday, July 30, 2015

THE JULY 21 WPA BOARD MEETING: WILL THE SPEED BUMP DRAMA BETWEEN GUESS WHAT TWO BOARD MEMBERS, EVER GO AWAY? A RESIDENT SPEAKS OUT, AND WANTS THE GATEHOUSE AND A LARGE TREE TAKEN DOWN, IF HE CAN'T HAVE SPEED BUMPS, AND HE DOESN'T FEEL THE BOARD HAS REALLY MADE A DECISION

NOTE:  I will relate what occurred to the best of my ability.  As always, I highly suggest that you go to the tape of the meeting at the WPA website, or The Wedgefield Times, to verify information for yourself.  COMMENTS, are provided at the end of the article, and noted as such.

Again, somewhere between old business, and new business, Treasurer/Drainage Chair, DeMarchi, brings up speed bumps for the front entrance.  He adds at another point that Roads Chair, Anderson, was suppose to get a quote for the speed bumps, with his road repair.  Anderson says it was cost prohibitive.  Garrison asks the equivalent of, "why are we discussing this, the board voted last month"?

At the end of the meeting, during the resident comment section, the same resident who called someone an idiot regarding the gatehouse, stands and adds his two cents.  He says it is dangerous coming out at the junction of Wraggs Ferry and Wedgefield, and that the gatehouse should be knocked down, and a tree removed.  He also says the board hasn't really decided on the speed bumps.  The vote was 4 - 4.

COMMENTS:
Why the headline mentioning two board members?  DeMarchi and McMillin, who seem to entangle themselves in a number of projects, each vying to be in charge, have been on this speed bump agenda, off and on, for about two years.  DeMarchi brought it up first, and it died.  Many months went by, and then McMillin brought it up about three months ago.  Now, we've had it dropped on the board table about three months in a row, and even a vote by the board, and a motion not carried, still doesn't do it.

The facts remain the same, and it could appear, that they want what they want, even if the board, and residents don't.  Garrison, Vice President/ Legal/Compliance Chair, has reminded them each time that there haven't been any complaints - no substantiation of need, or concern.  Previously, he has gone on to say that there are speeders, but the bulk of the residents (with no complaints), should not be penalized for a few.  Yet, each time these two bring the speed bumps to the table, they make claims that plenty of people are upset, and calling them,  to do something.  Note, that each time that they have made these claims, I have visited the office and reviewed the correspondence file, and NO ONE COMPLAINED.  Sometimes, they both say that they have been called.  I asked in writing to the board, whether every resident could call board members at home, and what was the manner residents were to use to contact the board.  I received an answer in writing, that said, residents, could WRITE the board via email, postal service, or stop in the office, and leave the WRITTEN communication.  So it appears, that both of these guys either have FAVORED RESIDENT communication, or are making up their own stats.  Either option, is pretty shoddy, and could be called corrupt governance.

Our president, and the entire board, contribute to their delinquent behavior.  Why?  First, except for one time to my knowledge, speed bumps, have never appeared on this board's generic meeting agenda.  For the most part, if you pull the date off the top  of the agenda, you could just print it, month, after month.  It appears to be more of this board's don't tell, don't report, and for sure, don't print it.  Why is the agenda so important?  First, the individual board members should be able to review it, do the necessary review of materials associated with an agenda subject, and be prepared to question, consider, and then independently vote, AT THE BOARD TABLE.  Residents, should have proper notification of what is going to be discussed, so they can make a decision, whether to attend a meeting, and if necessary, WRITE the board, of any concerns that they have on the subject, PRIOR to the meeting.  Major decisions are being made.  Expensive decisions.  In July, $150,000 was approved for road repair.  Since the agenda has been sterile for so long, it looked the same as every other month.  I'd dare to say, that if you read the agenda month after month, and it continued to say, Water Amenities, and the board voted to dredge the canals, you would have wanted to be  at that meeting.

The way the agenda is set up, DeMarchi can just toss speed bumps on the table, even though the board had voted, and the motion hadn't passed, one month ago.  

This shoddy manner of administration, has left DeMarchi and McMillin, with the ability to shop projects, poorly laid out, if at all, and leave us hanging, with half baked messes (even when completed), like the pond project, the gatehouse, the Wedgefield Drainage Project, the grounds contracting, and now speed bumps.  

Who do they get support from amongst the residents?  Well in the case of the speed bumps, the man who spoke at the end of the July meeting & others, but must be a favored resident, because he NEVER wrote the board.  In the past, as he spoke, he made claims of hiding where he couldn't be noticed, and observing the speeders.  Stats, as vague, and unsubstantiated, as DeMarchi, and McMillin's.  This month he disputed the June board vote, because it was 4-4, and wants the gatehouse torn down, and called someone an idiot (Again, I hope it wasn't the board attorney.)  It could be he believes callings people idiots from the board room floor, is OK, because board member DeMarchi, set the stage, when he basically called the Wedgefield residents idiots, and said, he "was sick of legislating for idiots.

We, residents, are idiots, if we continue to let these two, hit and run, at will, with their battle for projects, that end up half done, and a half baked mess.  Even worse, if we don't call the rest of the board on their administrative antics, and hidden agendas.


Wednesday, July 29, 2015

THE WPA JULY 21 BOARD MEETING: THE TREASURER/DRAINAGE CHAIR, IS TIRED OF HEARING ABOUT THE GATE HOUSE AND WANTS SOMETHING DONE. HE OFFERS HIS ASSISTANCE TO THE GROUNDS CHAIR. SHOULD EITHER OF THESE TWO BE IN CHARGE AFTER THEY HAVE BEEN RESPONSIBLE FOR HOLDING THE GATE HOUSE FIX UP, FOR OVER TWO YEARS?!!!!! AT THE END OF THE MEETING, A RESIDENT SPEAKS UP ABOUT THE GATE HOUSE FIX, AND CALLS SOMEONE AND IDIOT. LOVELY MESS, ISN'T IT?????


NOTE:  I will relate what occurred to the best of my ability.  As always, I highly suggest that you go to the tape of the meeting at the WPA website, or The Wedgefield Times, to verify information for yourself.  COMMENTS, are provided at the end of the article, and noted as such.

Just as we thought that the meeting was coming to a close, somewhere between new and old business, Treasurer/Drainage Chair, DeMarchi, said he was tired of hearing about the gatehouse, and wanted something done.  Grounds Chair, McMillin said he had been busy, and the guy he had quote on the gutters, didn't follow up.  DeMarchi said that he had some contractors that he could contact, would McMillin like him to do that?  McMillin said he would like to be present when they came out.  Each, at times, blamed the other for nothing being done.  There was a bit of a angry/frustrated air - and words, as don't blame me,  for a few minutes.  Vice President/Legal/Compliance Chair, Garrison, said they had had a contractor at one point, who would have done the job for $5,000, and he didn't know why they hadn't moved forward with that.  At the end of the meeting, during resident comments, a resident said that they had had the best contractor for the job, but some idiot, had stopped that from happening.

COMMENTS:
You'll have to go back over the meeting tapes, or previous articles on the blog, but briefly the chiefs of the hold up for over two years, have been DeMarchi and McMillin.  Garrison, as Legal Chair, and President Walton, are almost neck, and neck, with them.  Every other member of this board comes in, in unison, as a close third, in mass. 

 Briefly, two years ago, DeMarchi, took charge, and issued a 3 stage bid request (The work was outlined in one package, with 3 areas.), and sent it off to contractors, including our President's company.  Surprise, surprise, the president's company bid came in the lowest, and your board, minus one (now off the board),  who questioned conflict of interest, and your board awarded him the contract for stage one.  The conflict of interest questioning was called moronic, by our legal chair. 

Our president ordered custom windows for the gate house, and they have sat in storage since.  I asked to see the bid package, bid responses, and the contract.  It should be noted that the contract I was handed, was the president's bid, which included all three stages.  There was no date of contract, award amount, terms of payment, or a place for both parties to sign.  I also wrote the board, included a conflict of interest document that every board member had signed, and asked each and every board member, how they could have voted to give the president's company a contract, after they had signed the document.  I had one more question for the president.   How could he have accepted the request to bid, and sent a bid, after signing the document.  No one answered those questions.  Several months later, the board's attorney, reviewed the conflict of interest document, and it was a conflict of interest.  The president's company, gave back the contract, and the board paid his company for the custom windows, that continue to sit.

About a year later, another request for proposal was written, bids arrived.  One was our treasurer's old boss, and the other a contractor, who wrote a very detailed bid  said, "Removal of dry wall and floor coverings. (This will be done by a mold remediation company due to the severity of MOLDS that are growing ".  There was laughter at the board table, regarding the bids.  McMillin said volunteers could do the work.  McMillin and Garrison removed the moldy debris, which were seen piled in an open trailer, outside the gatehouse.  The board has not answered written questions, regarding the windows, remediation of the molds, or where they disposed of the moldy debris.  There were no reports provided at meetings, after the removal of the moldy debris, or any updates at all.   This is a surprise, as McMillin usually goes to great lengths to report on his volunteers at work.  Yet, they have all gone silent at the board table about this project. I reviewed the correspondence file it June, and the only letter, with any mention of the gatehouse, was mine.  What can DeMarchi be tired of hearing about?

Who can even guess which contractor Garrison was mentioning.  It couldn't be President Walton, because he bid under conflict of interest.  Who was the resident calling an idiot?  Maybe that resident feels the board attorney is an idiot for his legal opinion, regarding President Walton's contract.  Maybe that resident enjoys living under the administration of a board, whose members give so little credibility to signing a legal document, they intend to ignore. 

Like DeMarchi, I'm tired, but I'm tired of a lot of things.  This boards failure to use proper bid procurement, honor the documents they sign, failure to report at the board table. failure to vote according to our governing documents, their constant manipulation of the policy manual to suit their, often unprofessional business goals, and failure, in this case to repair, and maintain, the gatehouse - the front door, of our association.

P.S.  I'm also tired of hearing about speed bumps, and DeMarchi tried to bring them the table again this month, after they were voted down last month.  Our next article:  Will the speed bump drama, between guess what two board members, ever go away? 



Monday, July 27, 2015

AN UPDATE ON THE ARTICLE REGARDING VACANT LOT MOWING, POSTED TODAY, JULY 27

Today, a lawn mowing team arrived, after the article was posted (a few hours),  and mowed the vacant lot adjacent to my property, FOR THE FIRST TIME, IN ALMOST A YEAR!  Did the lot owner have a contract with the WPA?  We may never know.  You can't even say the board has a don't ask, don't tell policy, because I have asked, and they just won't tell, when it involves one of their own, another board member, who they have allowed to use unusual tactics, against a resident, and failed to bring him to the board table, and get it out in the open, and discipline, according to our governing documents.

The board hired a new landscape contractor this year.  The grounds chair, in the middle of a discussion about another contractor and project, said "you could do to them, what I did to Great Lawns" - the former landscape contractor.  Another board member, I believe, our president, said, "don't talk about that".  I don't have a oar in the water to who the board hires, but why do they, and you, allow them, to say, "don't talk about it", at the board table? One could assume, easily, THAT SOMETHING SMELLED - FISHY, REAL FISHY, OLD DEAD FISHY,  and your board appeared aware, and didn't want you to know they operated that way.  When did that kind of behavior become OK, from the board table, when they should be operating, as though, they operated in a fish bowl?

The old WPA landscape contractor, is my lawn mowing contractor - Great Lawns, and I have nothing but praise, for how they have helped me, during the almost year, that the unmowed lot adjacent to me, kept seeding weeds, in a l50 foot flower garden that borders it.  I've poisoned a foot out from my flower bed, in an attempt to try and keep the weed invasion down.  Several times, Great Lawns, has mowed one, or two wide strips on the vacant lot, to help me.  THANKS GREAT LAWNS FOR A JOB WELL DONE, at a time, when the grounds chair, was silenced by my board, who did nothing to help, and didn't want me, and other resident's to know, what the grounds chair attempted to brag about, "what he had done to Great Lawns."



A NEW ARTICLE WAS POSTED ON MONDAY, JULY 27. NEXT: THE TREASURER/DRAINAGE CHAIR IS TIRED OF HEARING ABOUT THE GATE HOUSE, AND WANTS SOMETHING DONE! HE WANTS TO HELP THE GROUNDS CHAIR GET THIS ORGANIZED. IF YOU HAVE BEEN FOLLOWING THE GATEHOUSE FIX, YOU ALREADY KNOW THAT THESE TWO HAVE BOTH TAKEN CHARGE OF THE GATEHOUSE FIX, OVER THE LAST TWO YEARS, AND IT HAS GONE NO WHERE! WEDGE FIELD EXAMINER WONDER DOG, BRADY, SAYS, "STAY TUNED"


BRADY BOY SAYS, "THINK ABOUT THIS"