February 24, 2015
TO: WPA BOARD
FROM: Madeline Y. Claveloux
RE: INSURANCE
QUESTION & REQUEST TO
At the end of the January WPA Board Meeting, a resident asked the board
whether the association insurance policy allowed for, or covered volunteers who
were performing work on association projects.
Legal Chair, Garrison said that he didn’t know. The question is important, as during the meeting
the board discussed the fact that volunteers would be working on the gatehouse
project. During previous meetings, it
had been stated from the board table, that there was mold in the
gatehouse. Since the January meeting, I
have observed board member McMillin, and a committee volunteer sweeping up
debris around the gatehouse, with a open trailer parked near by, containing
moldy dry wall. Did the board, prior to
any work being done inside the mold infested (hazardous) gatehouse, verify that
volunteers are covered while performing manual and sometimes, hazardous work
for the association, either through review of the policy, or phone call to the
insurance provider? If so, I’d like to review the portion of the policy that
states that volunteers are covered in these situations. My reason for the request is that I am
concerned for the health and safety of our volunteers, and I believe the board
is endangering our insurance coverage.
I would also like to review the most recent Request for Proposal and
bid response (2), for the gatehouse fix.
The reason for the request is that I would like to see whether there
was consistency in following proper bid procurement processes. A lack of consistency has been observed in
previous reviews, and during discussions at the board table.
I would like to come to the office on March 5th, at 1:00PM,
to review the records. I am giving more than a 5-business day request for the
review of records, as required by state law, which was sent to me by board
member, DeMarchi quite some time ago.
Please note that a $500 check for our 2014 assessment is included with
this request, making me a member in good standing. As long as our board changes the policy
manual in an apparent attempt to circumvent the By-Laws, I will continue to pay
our assessment at the last possible moment, to avoid late fees.
