YOUR BOARD SAYS "TRUST US TO FOLLOW THE GOVERNING DOCUMENTS. OUR VICE PRESIDENT - LEGAL CHAIR - COMPLIANCE CHAIR, TELLS US WE ARE DOING THE RIGHT THING, AND HE SAYS "YOU KNOW WHO RUNS THIS BOARD." WE FOLLOW HIS LEAD EVEN IF WE DON'T PUBLISH CHANGES AS REQUIRED, MEET AND DON'T DISCUSS TO MUCH IN FRONT OF YOU, AND JUST KEEP PASSING A BUNCH OF STUFF TO FULFILL OUR AGENDA, WHICH PROBABLY ISN'T IN THE BEST INTEREST OF WEDGEFIELD, BECAUSE WE CAN - WE ARE COHESIVE, AND YOU KEEP ELECTING US!"
*************************************************
Do you have information, or an opinion - agree, or not, you can email The Wedgefield Examiner at wedgefieldexaminerthe@yahoo.com. We'll remove your name to protect the innocent, and publish it *. P.S. If you would like your name published, please note that on your email, otherwise we leave your name out.
*************************************************************************
Readers, I'm somewhat shut down until the 11th. We've had a hospital stay, and a recovering patient in my house. We're fine but the nurse - Ratchet - that's me, is tired. I do check the email, and a resident reader - researcher spent a lot of time gathering information for this article. Publishing their words, and investigative efforts is easy for me to get a posting up. I thank the member for their effort. As residents, we have so much information held from us. Please take the time to read this resident's effort. The picture, headline, and comments under the picture are mine, and the resident had no choice in my selection.
HERE IS THE UNEDITED RESIDENT LETTER:
When was the last time you got an updated policy manual from the board? Mine is so old it looks as though it was produced on a manual typewriter and then printed on a mimeograph machine. How are residents supposed to follow or KNOW the rules when the policy books we are provided are outdated? Some would recommend that you go to the HOA website. But is the site updated? And isn't the site the very thing that the Grand Poobah, Bob Garrison himself would like to get rid of?
In the past 3 years the following policy changes were implemented by our board. Were YOU aware of all these changes? Do you agree with them? Looks like a lot of changes in a short period of time. Time to start attending board meetings to see what else they are doing with your policies and money?????
I'm posting XIV Welcome Committee, Section 1.03, #4 first for your entertainment pleasure. The board removed the complimentary lunch or "appropriate gift" afforded to new residents of Wedgefield........ REALLY!!!!! Motioned by the Grand Poobah himself; followed by his people. What's next, banning those pesky trick or treaters from entering the plantation???
2nd
reading:
XIV Welcome Committee,Section
1.03, #4-
REMOVE “New
Residents will be provided a complimentary lunch or appropriate gift.” in
its entirety. Motion by Bob Garrison, 2nd
by Janine and passed by 8
ayes.
January 2015
Old Business:
2nd reading: Policy addition Section VIII- 5.02.02-YEARLY ASSESSMENTS .
To Add: 5.02.02- “A grace period with regard to late fees from February 2 to the last day of February shall be extended
to all owners’ accounts without incurring late fees, provided there are no prior assessments due on that property.”
Old Business:
2nd
reading and vote for the
Policy changes were discussed.
1. Section V- Covenant #7;
Outside Burning
Motion is to add to Section V, Item #3 to read as follows:
3.
COVENANT #7 OUTSIDE BURNING
(Rev. 4/21/15)
Relating to Covenant #7 (noxious or offensive activity) as pertaining to outside burning, the following restrictions and definitions shall apply:
1)
Open burning of trash or yard debris shall be prohibited at all times. Trash will be defined as garbage, paper products, Styrofoam or any similar materials. Yard debris will
include leaves, branches, clippings or outdoor dead plant materials.
2)
Contained fires in firepits, burn barrels or pots used for recreational purposes or cooking, outdoor fireplaces and
grills shall be permitted.
(Yeehaw!!!!
let's add burn barrels or pots. How aesthetically
beautiful. That should add to the value of our neighborhoods).
Also this section will be re-numbered
as Section 3 and the previous Section 3 will be re-numbered
as
Section 4-FINES
FOR NONCOMPLIANCE WITH RESTRICTIONS.
Motion was made by Bob Garrison, 2nd
by John Walton, motion passed with 6 ayes.
2.
Appendix V-1- Temporary Sign Application.
A motion was made by Bob Garrison, 2nd
by Adam Anderson to change the wording on the signature line to read as “Realtor or Owner
as applicable” from “Realtor” only. Motion passed with 6 ayes.
3. Section VI- Communications: Item 2: Scope and Reporting.
A motion was made by Bob Garrison, 2nd
by Keith Johnson to delete the “Yard of the Month” requirement as it not being done anymore. Motion passed with 6 ayes.
4.
Section VI- Communications: Item 2.01.03.b
A motion was made by Bob Garrison, 2nd
by Keith Johnson; to replace
the word “will” be published to “may” be published.
Motion passed with 6 ayes.
5.
Section VI- Communications: 2.04; Community Events.
A motion was made by Bob Garrison, 2nd
by Keith Johnson to edit items 2-5 to read as:
2. Remove “scheduled the Saturday before Easter at 10:00 am”
3. Remove “held the first Saturday in May”
4. Remove “held on July 4th”
5. Change “decorating and cleanup” to “events:”
Motion passed with 6 ayes.
June 2015:
2nd reading- Policy Manual- Section II-A motion was made by Bob Garrison to accept all changes that were proposed and attached in last month’s meeting. Bob listed all proposed changes by Section. 2nd by Al DeMarchi. Discussion proceeded with several board members concerns on Section 6.01 & 11.01.03. Jacky Walton concerns were that
2 board members should be notified of expenditures. Inge Ebert
concerns were that the amounts for Section 6.01 are too high and should be reduced. Bob explained that contractors will not come in for such a low amount.
Al suggested re-wording 6.01 that another board member approves along with the Treasurer. Bob doesn’t object
to the change but suggests a form be made up that requires another signature from a board member. It was also suggested that if the Treasurer is out of town can another executive member confirm the funds are available. Bob stated that some of these expenditures
can be planned ahead of time. John Walton suggested that Water Amenities be included in 6.01. Bob stated that yes,
he should be included and that it was an oversight.
Larry McMillin took offensive
at not being able for his committee to
freely spend his budget. He stated that this is
too complicated to chase after board members
to get reimbursed.
Jacky stated that the 2 signature policy is good business practice.
Section 5.01.01, 5.01.03, 6.02, 7.01, 7.02, 11.01, 11.01.01, 11.02, 11.02.01, 11.03, 11.03.01, 11.04, 11.04.01, 11.04.02, 11.04.03
passed with 8 ayes.
Section II;
Appendix II-I: #9 &
Office Building Rental Application 3 Bullet points removed, motion passed with 8 ayes.
Sections 6.01 & 11.01.03
will be tabled until next month’s meeting
for further editing.
August 2015:
Legal: Bob reported that 2 Bylaw changes and 1 Covenant change submitted for the ballot at this year’s Annual Meeting. He stated that these have been forwarded to the Board Attorney for review and consideration not in terms of him advising if they are good ideas or not but whether they conflict with or variance with any existing things where they would not be able to be enforced.
Bob then read these proposals:
1.
Article VIII, OFFICERS, Section 5, be changed from "The Treasurer shall have custody of all property of the Association
including funds, securities and evidence of indebtedness. He/she shall keep the books of the Association in accordance
with good accounting practices and shall perform other duties incident to the office of Treasurer as may be required by the Board."
to
"The Treasurer shall have custody of all property of the Association including funds, securities and evidence of indebtedness. He/she shall along with the Board
contract the service of a Certified Public Accountant
to keep the books of the Association in accordance with good accounting practices and shall perform other duties incident
to the Office of Treasurer as may be required by the Board."
2.
Addition-
No WPA controlled funds may be used
to pay for any type of maintenance or construction to the state owned canals located at Wedgefield without a majority vote by the entire WPA membership. ***** Pay attention
to this one folks... Let's see if this is changed in the new few months.
3.
Covenant #26
Change- IT IS UNDERSTOOD AND AGREED that the conditions, restrictions and limitations are made solely for the benefit of the grantor and grantee
herein, and may be changed at any time by mutual consent in writing of the parties hereto, their heirs, successors and assigns.
Change to the following:
IT IS UNDERSTOOD AND AGREED that the conditions, restrictions and limitations are made solely for the benefit
of the grantor and grantee herein, and may be
changed by a 60% vote of eligible voters (total of all members in good standing) at an annual meeting at which a quorum is present.
Voting may be done in person, by proxy, or by mail-in ballot.
Old Business:
1st
reading:
Bob Garrison made a motion to accept the following as a first reading to the policy manual, 2nd
by John Walton. Vote will be taken at September meeting.
Welcome
Committee:
Section 14;1.05-
The Committee may mail sympathy or condolence cards to the families of WPA members who pass away upon receipt of notice of the members passing.
September 2015:
Compliance:
2nd reading of Policy Change- XIV Welcome
Committee- To add Section 1.05-Condolences.“The Committee may mail sympathy or condolence
cards to the families of WPA members who pass away upon receipt of notice of the members’passing.”
A motion was made by Bob Garrison, 2nd
by Al DeMarchi, Motion passed with 8
ayes and 1 nay by Al DeMarchi.
October 2015:
2nd
reading ARC Policy Section III, 4.02.18-Storage Sheds, Line #3- Change
Maximum height of 9 feet measured to the midpoint of the roof slope to be maximum height of 12’ measured from grade to the top
of the roof. Motion by Bob Garrison, 2nd
by
Janine Cline and passed with 8 ayes.
2nd
reading:
XIV
Welcome Committee, Section 1.03, #4-REMOVE“New
residents will be provided a complimentary lunch or appropriate gift.” in its entirety.
Motion by Bob Garrison, 2nd
by Janine and passed by 8
ayes.
December 2015:
New
Business Section 2, 6.01 and 11.01.03 needs to read President, Vice President, Secretary,
Treasurer, ARC chairperson, Legal chairperson, Finance chairperson, Communication chair person, Welcome Committee chairperson, Drainage chairperson, Water Amenities chairperson, Roads chairperson, Condo Liaison chairperson, Grounds chairperson and Compliance
chairperson have the right to make purchases up to $500 without prior approval from the board provided adequate funds are available in the budget and approved by an Executive Board member prior to the purchase.
January
2016:
Old Business –Section
2,
6.01 and 11.01.03 needs to read President, Vice President, Secretary, Treasurer, ARC chairperson, Legal chairperson, Finance chairperson, Communication chair person, Welcome Committee chairperson, Drainage
chairperson, Water Amenities chairperson, Roads chairperson, Condo Liaison chairperson, Grounds chairperson and Compliance chairperson
have the right to make purchases up to $500 without prior approval from the board provided adequate funds are available in the budget and is approved by an Executive Board member prior to the purchase.
Bob
made a motion, Al DeMarchi 2nd
and passed with 8 ayes
March
2016:
Old Business –Section
VIII, 7.03.02, Proposed: When funds are received, any monies will pay all late fees, fines, penalties, lot maintenance fees, and any other levied charges prior to the funds being credited toward the annual assessment. If enough funds are not received to cover these fees, fines, penalties, or levied charges plus the annual assessment, the account will be placed in arrears and will not be in good standing. It will be subject to late fees and the approved steps to collect all monies owed to the Association will apply.
March
2017:
New
Business: Keith Johnson has proposed a change to the ARC, Section III, item 2.05. First Reading of that change
May
2017:
New
Business: Keith would like to propose a first reading on ARC Section 3, 2.05, called tree removal so we are trying to clarify as to what requires a deposit and what doesn’t. We would like to change it to read: “the following projects do not require deposits,
but do require ARC approval: exterior color change, satellite equipment, irrigation well, pet area w/o pad, recreational equipment, and small tree removal no larger than 8” four feet from grade (not lot clearing. Rev.)”
June
2017:
New
Business: Second reading of proposed change to ARC Section 3, 2.05, called tree removal so we are trying to clarify as to what requires a deposit and what doesn’t. We would like to change it to read: “the following projects do not require deposits, but do
require ARC approval: exterior color change, satellite equipment, irrigation well, pet area w/o pad, recreational equipment, and small tree removal no larger than 8”, four feet from grade (not lot clearing. Rev.)” Keith made the motion, Bob seconded it. Janine
questioned what exactly does 8 “ four feet from grade mean? The proposed change to include the words “in diameter” and the proposed change was pushed back to first reading with second reading scheduled for the July Board meeting.
July 2017:
Old
Business: Second reading for the amendment to the ARC rules. Keith made a motion to Amend Section III, 2.05 to add ….and large tree removal. Adding also in the following paragraph…and small tree removal no larger than 8” in diameter four feet from grade (not
lot clearing). John seconded the motion and motion carried. Second reading of Amendment to Section VIII adding 7.03.05 Peggy made a motion to add 7.03.05 The application of monies received on any delinquent account shall be the responsibility of the Treasurer,
who, after consultation with the President, Finance Committee, and Legal Committee, shall determine the distribution of said funds. (Rev. 7/18/17) Seconded by Bob, motion carried.
November
2017: Residents will be voting on whether to eliminate an Accountant from a contracting position allowing the bookkeeper to take the primary role overseeing the HOA books.
