The WPA Reorganization Meeting is scheduled for Monday, December 5th at 7:00 PM. Will you take the time to attend and follow the decision making of the new 2012 Board? During the meeting the Board will vote to establish who will fill the officer positions of President, Vice President, Secretary, and Treasurer.
These are critical players at the Board table. After the vote, each of the officers will still only have one vote, but each of these positions carry responsibilities that impact our community - far beyond one vote. The four have authority to sign checks. Read the following:
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ARTICLE VIII (By-Laws)
OFFICERS
Section 1: Executive Officers: The Executive Officers of The Association shall be elected by the Board of Directors and shall be the President, Vice President, Secretary, and Treasure, any of whom may be removed by vote of a majority of the Directors at any meeting. No person shall hold two or more offices.
Section 2: President: The President shall be the Chief Executive Officer of The Association and shall in general supervise and control all of the business and affairs of The Association. He/she may sign with the Secretary, or any other proper officer of The Association authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized and directed to be executed, and in general he/she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors, from time to time.
Section 3: Vice President: The Vice President shall in the absence or disability of the President exercise the powers and perform the duties of the President. He/she shall also generally assist the President and exercise such other powers and perform such other duties as shall be prescribed by the Directors.
Section 4: Secretary: The Secretary shall keep the minutes of all proceedings of the Directors and the members. He/she shall attend to giving and serving all notices to the members and directors and other notices required by law. He/she shall have custody of the seal of The Association and affix the same to instruments requiring a seal when duly signed. He/she shall keep the records of The Association and shall perform all other duties incident to the office of Secretary of a corporation as may be required by the Board.
Section 5: Treasurer: The Treasurer shall have custody of all property of the Association including funds, securities, and evidence of indebtedness. He/she shall keep the books of the Association in accordance with good accounting practices and shall perform other duties incident to the office of Treasurer as may be required by the Board.
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THERE'S MORE DUTIES AND RESPONSIBILITIES!
Realize that these positions carry responsibilities greater than those described in the By-Law section quoted above. Our By-Laws and Policies are peppered with more detail for these positions.
For instance, the President has the power to appoint the committee chairs. You might say, "so what". Remember, this function was so important to the Concerned Citizens, who wanted control of the Legal Chair position, that they removed Walton as President, replaced him with Wilson, so they could name Huggins Legal Chair.
The Secretary carries a huge responsibility for the day to day management of the office, the development and mailing of the Annual Meeting packet, and the Annual Meeting itself. A few months ago a friend asked me if I could pull together all of the responsibilities of the Secretary from the governing documents. The document was 3-4 typed pages long.
The Treasurer has almost a day to day responsibility of staying on tap with the financial business of our Association. Are we documenting requests for payments properly? Are we paying according to the contract? Are we collecting assessments, fees, etc., according to the governing documents, legally and ethically?
WHY SHOULD YOU ATTEND THE MEETING?
There are several reasons you should attend this meeting. On the positive side, it is your right to sit in on these meetings and observe your Board at work as they reorganize. Many of us fought hard over the last year to have the meetings posted and actually attend. During the upcoming year there is high probability that Executive Sessions will be called on critical issues, as they arise. Again, we should want to observe first hand, the issues, the thinking of various Board Members, and their votes. You are only allowed to observe at these meetings, but it is important to be there to show support for the Board Members you elected. We have to get past the point where we vote once a year, acknowledge "a win or a loss", and sit back until it is time to vote again, and listen to rumor.
On the negative side, what took so long? This meeting is usually called within days of the Annual Meeting. We have been without a President since November 19th. What held up the meeting? Maybe you'll find out if you attend.
Before we end, back to the positive: Last spring your old Board passed a motion to notify the residents of these meetings, by posting a sign and putting the information on the Association website. It didn't happen until now. THANKS BOARD!!!!
REMEMBER RESIDENTS, WE ARE JUST 11 MONTHS AWAY FROM VOTING AGAIN!
Do you have a comment? Send them to: wedgefieldexaminer@yahoo.com
Do you have a comment? Send them to: wedgefieldexaminer@yahoo.com
