WPA MONTHLY MEETING AGENDA
Call to OrderQuorum
Attendance
Approve December & January Minutes
**Speaker**- Vince Morabit
Officer Reports Officer Reports President – Jacky Walton
Vice President – Bob Garrison
Secretary – Al DeMarchi
Treasurer – Janine Cline
Committee Reports Committee Reports ARC – Jacky Walton
Legal – Bob Garrison
Finance – Janine Cline
Communications- Jackie WaltersCommunity Liaison Ø Community Liaison- Jason Barrier
Welcome Committee- Jackie WaltersWelcome Committee- Yvette Wijthoff
Drainage – Al DeMarchi
Water Amenities- John McBride
Condo Liaison- Jacky Walton
Roads-
Grounds – Larry McMillin
Audit/Compliance- Al DeMarchi
Old Business
Confidentially Agreement to be signed
Conflict of Interest to be signed
New Busness
Draft copy of minutes
Remove old items from Website (minutes & financials)
Committee reports to be posted on website
Move Covenant Sign to right side of road
Adjourn - Jacky Walton
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You'll note that Vince Morabit is scheduled to speak. We don't know what his topic is but we do know that he is a practicing Concerned Citizen. This would indicate that they'll be substantial attendance from his group. Note to Board: When a resident requests the opportunity to speak at a meeting in one of the two slots allowed by our governing documents, they must request in writing and state their topic. Wouldn't you think that when you go to the trouble to publish the agenda and note the speaker by name, that you could publish the topic?
If you remember, the Board held a closed executive meeting to discuss the terms of a possible management company contract. Rumor has it that the Board will vote on a vendor and contract in February. Since this would be a first, and we don't know the cost (We weren't allowed to sit in on the executive meeting.), wouldn't you think it would be noted on the agenda? If it isn't going to be voted on, don't you think we should at least have an update noted? Personally, I think a management company might be good for the association, dependent on the cost, services provided and the terms of the contract. As a resident, I would like complete information.
Next, under new business - "remove old items from Website (minutes & financials)". I went back to the official WPA website and noted that minutes and financials begin with 2007. Most nonprofits are required to keep their records for seven years. I realize that removing information from the website does not mean that the files will be tossed. However, our files are a mess, critical items are missing, and I enjoy quick easy access to information. What is the reason for considering taking down some of the five years of records? This Board (very little better than the last), has a lock down on residents writing and coming in to view files. If you get to see them, you are accompanied by a Board Member. Note to the Board, in the past year and a half it has been Board Members who removed files. I don't believe that that is true of this Board, but why not provide the file, in the office in full view of the staff secretary?
Leave the records as posted. Remember, from 2007 through current we built an office (no public vote by the Board), took money from reserves to build it (no public vote), dredged the canals (public vote on dredging and finance), and paid, hired and fired four attorneys, and the Board and all its members were sued. I believe we need to let the records of these turmuluous years stand.
Attend the meeting and observe your Board at work.
DO YOU HAVE A COMMENT? Send an email to wedgefieldexaminer@yahoo.com . Remember to note whether you want your name used.
Next, under new business - "remove old items from Website (minutes & financials)". I went back to the official WPA website and noted that minutes and financials begin with 2007. Most nonprofits are required to keep their records for seven years. I realize that removing information from the website does not mean that the files will be tossed. However, our files are a mess, critical items are missing, and I enjoy quick easy access to information. What is the reason for considering taking down some of the five years of records? This Board (very little better than the last), has a lock down on residents writing and coming in to view files. If you get to see them, you are accompanied by a Board Member. Note to the Board, in the past year and a half it has been Board Members who removed files. I don't believe that that is true of this Board, but why not provide the file, in the office in full view of the staff secretary?
Leave the records as posted. Remember, from 2007 through current we built an office (no public vote by the Board), took money from reserves to build it (no public vote), dredged the canals (public vote on dredging and finance), and paid, hired and fired four attorneys, and the Board and all its members were sued. I believe we need to let the records of these turmuluous years stand.
Attend the meeting and observe your Board at work.
DO YOU HAVE A COMMENT? Send an email to wedgefieldexaminer@yahoo.com . Remember to note whether you want your name used.
February 21, 2012
