This letter was sent to the board today.
PLEASE PLACE A COPY IN THE CORRESPONDENCE FILE AND DISTRIBUTE TO THE BOARD
Board,
I would like to come to the office on June 6th at 10:00 to review the following
files:
*The signed contract for the Reserve Study
*The completed draft copy of the Reserve Study & our president's comments and
changes to the draft, if they exist as of today's date
*Review materials/documents submitted to the reserve study contractor that
allowed them to perform their work
*Review materials utilized to determine the current assignment of our reserves,
implemented in the last 12 months
*The Request for bid specs of the drainage work to be done on Francis Parker &
Joanna Guillard (first project, reported to be completed.
*The Contract for the above drainage project
*The bidders response for the now completed drainage project
*The Insurance and certification & references of the vendor who completed the
drainage project
*Invoices and payments made to the drainage vendor
*Review a copy of the proposed & approved by-law from the 2011 annual meeting
REASON FOR REQUEST OF REVIEW OF RECORDS: I am concerned about the financial
decisions being made leading up to the assignment of our reserves, the fact that
you denied access to the draft of the reserve study to a board member, the
foundation of the reserve study itself - the information provided to the vendor,
and drainage work being contracted while our drainage chair claims those before
him for 6-7 years had been wrong. You are expending my member funds and I have
a right to view these documents.
I would like the board to tell me when you completed the requirements laid out
in the 2011 by-law as you made numerous changes in the policy manual.
Best Regards,
Madeline Y. Claveloux
